Administrative Assistant

Administrative Assistant

We are seeking a dedicated Administrative Assistant to provide comprehensive support to multiple Director-level leaders across various locations. This role requires a highly organized and detail-oriented professional capable of managing competing priorities and supporting diverse stakeholders in a fast-paced environment with minimal supervision. The position is based 100% onsite in Lake Mary, FL, with working hours from 8:00 am to 5:00 pm.

Responsibilities:

• Provide high-level administrative support to Director-level leadership.
• Manage calendars and coordinate meetings.
• Handle expense management and reporting.
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and completion.
• Oversee meeting logistics, including scheduling, materials, and follow-ups.
• Conduct special projects and studies, providing insights and recommendations.

Education Qualification:

• No specific educational qualifications are mentioned, but relevant experience in administrative support is essential.

Required Skills:

• Highly detail-oriented and exceptionally well-organized with strong follow-through.
• Proven ability to manage multiple priorities and work independently with minimal supervision.
• Advanced proficiency in expense management system and Outlook.
• Strong written and verbal communication skills.
• Experience supporting Director-level or senior leadership.

Preferred Attributes:

• Proactive, self-starter ("go-getter") mindset.
• Strong problem-solving and critical-thinking abilities.
• Ability to anticipate needs and take initiative.
• Professional demeanor with excellent interpersonal skills.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.

Payrange: $20/hr to $21/hr