Administrative Assistant
Rose International
Senior Administrative Assistant
We are seeking a highly organized and proactive Senior Administrative Assistant to provide administrative and operational support to multiple Director-level leaders across various locations. This position is ideal for an experienced administrative professional who is comfortable managing competing priorities, coordinating complex schedules, handling expense reporting, and working independently in a fast-paced corporate environment. The successful candidate will serve as a key administrative partner to leadership, ensuring meetings, requests, follow-ups, and special projects are completed accurately and on time.
Key Responsibilities
- Provide comprehensive administrative support to multiple Director-level leaders.
- Manage calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
- Track incoming requests, prioritize competing demands, and ensure timely follow-up and completion.
- Anticipate leadership needs and proactively address administrative requirements.
Meeting & Event Coordination
- Coordinate internal and external meetings across multiple locations.
- Manage meeting logistics, including scheduling, materials, communications, and follow-up activities.
- Ensure action items and follow-ups are tracked through completion.
Expense Management
- Process and manage leadership expense reports using SAP Concur.
- Review expenses for accuracy, completeness, and compliance with company policies.
- Assist with expense reporting and related administrative follow-up.
Special Projects
- Support special projects, business studies, research, and operational initiatives.
- Gather and organize information, conduct research, identify trends, and provide recommendations.
- Take ownership of assignments and work through problems independently.
**Only those lawfully authorized to work in the designated country associated with the position will be considered.**
**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**
Rose InternationalVacancy posted 2 days ago
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