Staff Accountant

Description Monitors and manages all aspects of the financial operations of theUCM Store, utilizing MBS Inventory Management, e-commerce, POSsystems, and Banner. Prepares, codes, and enters payment requestsinto internal store systems and Banner, then forwards them to theAccounts Payable department. Verifies cash deposits against revenuedistribution documents, financial reports, including sales tax, andaccounts receivable, with both internal and external entities. Reconciles student financial aid transactions, vendor statements,university financial system reports, and cash funds for semesteropening and textbook buyback funds. Provides support andinformation to the Director of the UCM Store for all budget-relatedmatters. Creates and updates financial reports regularly forinternal use by store leadership. Examples of Duties 35% Utilizes University Store’s comprehensive inventory management,point of sale, and e-commerce systems (MBS) alongside theUniversity’s financial systems (Banner/UCMarket) to ensure theintegrity of customer transactions and vendor pricing, and preparespayment requests. Submits coded payment requests to the Director forauthorization and enters data into MBS and Banner, and forwards toUniversity Accounts Payable for final processing. Reconciles payment requests and revenue distribution reportswith Banner. Maintains and reconciles vendor statements of account andcollaborates with store buyers to request missing invoices, creditmemos for defective/missing merchandise, as well as pricingerrors. Prepares financial reports, reconciles procurement cards fortravel & purchases, vendor statements, etc. Archives financial records as prescribed by universityguidelines. 20% Active engagement with merchandise buyers for reconciliation ofpurchase orders, chargebacks, price changes, and inventoryadjustments with vendor invoices, and ensures the integrity of dataentry and records in the UCM Store’s inventory management systemand Banner. Matches store purchase orders with receiving documents andposts transactions to the store inventory system. Ensures documentation is complete and accurate. Cooperates with buyers to open vendor lines of credit andsecures required documentation to meet university requirements forpayment processing. 10% Helps Director reconcile Student Financial Aid chargesprocessed online and in-store with university financial systemsusing Argos reports. Reconciles bank card deposits for payment tender ofmerchandise/services with bank depository daily reports using BASYScard processing reports, along with reports provided by third-partygateway providers (VANTIV/Element/World Pay & XIPay/Paymetric)for store systems. Collaborate with staff in Student Financial Services, FinancialAid, and Athletics to ensure compliance with third-party agenciesfor billing/crediting of student accounts. Provides supporting documents to Student Financial Services fortimely payment processing of third-party (RSB, VocRehab, Chapter31, Workforce Development) charges. 10% Provides active support to UCM Store’s buyback program at theend of each semester by collaborating with UCM Store managementteam to order and reconcile cash funds required for a successfulstudent buyback program, including daily cash reconciliation withsystem-generated buyback transaction reports. Aids UCM Store operations on an intermittent basis as a cashierand opening/closing supervisor to reconcile cash funds with the POSSystem daily, prepare bank deposits, and forward to UniversityAccounting Services along with a revenue distributiondocument. Reconciles digital textbooks with store systems and vendorinvoices/statements. 10% Help prepare a variety of financial reports, including salescomparison reports for seasonal events, as well as quarterlyactivity reports and fiscal year close statements for outstandingreceivables, payables, credit due, and payroll deductionrecords. Maintain and update records for tax-exempt clients and ensuretax-exempt letters are on file. 5% Responds to complex inquiries from customers and vendors. Submits job orders to Facilities Planning & Operations,coordinates acquisition and disposal of store equipment. Ensures maintenance agreements are current for POS systems andcopiers, printers, etc. 5% Trains, schedules and supervises student employees assigned towork in the business office. Maintains and updates a procedures manual for the businessoffice. Updates business forms. 5% Ensures financial integrity of business operations bymaintaining both digital and physical files of contracts,maintenance agreements, etc. to satisfy university standards forrecordkeeping of financial and business records. Typical Qualifications Education Bachelor’s degree in accounting, finance, management or relatedfield. Education may be substituted for experience or experiencesubstituted for education based on the following equivalencies: AA= 2 years; BA/BS = 4 years; MA/MA = 6 years; PhD = 8 years. Experience Three (3) years of progressively more responsible accountingexperience. Retail, government or college store experience with accountspayable/receivable preferred. Supervisory experience preferred. Benefits Full-time staff & 12-month faculty benefits-eligibleposition: Benefits include competitive salary; health, dental,vision, life insurance, AD & D, long-term disability; 3 weekspaid vacation per year; 3 weeks of accrued sick leave per year; 13paid holidays; retirement; and generous education assistance for anemployee, spouse and dependent children taking classes atUCM. 9-month faculty benefits-eligible position: Benefitsinclude competitive salary; health, dental, vision, life insurance,AD & D, long-term disability; 3 weeks of accrued sick leave peryear; 13 paid holidays; retirement; and generous educationassistance for an employee, spouse and dependent children takingclasses at UCM. Part-time benefits-eligible positions: Benefits includegenerous education assistance for the employee. Temporary, adjunct, student employment, or graduate assistantpositions: Benefits are not included. NOTE: A background check is required for the selected candidate ofall staff, faculty, adjunct, and temporary positions and any joboffer is contingent on the results of this check. Student employeesand graduate assistants do not require a background check to beconducted prior to employment. The University of Central Missouri is an Equal Opportunity Employer. #J-18808-Ljbffr