Executive Assistant to Sales

Executive Assistant to Sales Brabo Palm Harbor FL, Florida, United States About this position Description: Position Overview Brabo is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Vice President of Sales and help drive operational excellence across the sales organization. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized, informed, and moving forward. The Executive Assistant will play a critical role in supporting sales leadership, coordinating schedules and networking opportunities, assisting with onboarding and operational processes, preparing client and internal materials, and serving as a bridge between the Sales and Operations teams. Executive & Administrative Support Manage and coordinate the Vice President of Sales' calendar, meetings, appointments, and priorities Assist in scheduling and populating networking events, chamber events, BNI meetings, and business development opportunities for the Sales team Prepare agendas, documents, and materials for leadership meetings, sales meetings, and one-on-one meetings Attend meetings when needed to take notes, track action items, and assist with follow-up Provide day-to-day administrative support to Sales leadership Sales Operations & Client Support Prepare, send, and track sales proposals and supporting documents Review sales orders and submitted documentation for completeness and accuracy Assist with onboarding-related administrative tasks for new clients Pull payroll and HR reports for onboarding and implementation purposes Assist with state registrations and related compliance documentation Coordinate internally with Operations, Payroll, Benefits, HRIS, and Service teams to ensure smooth client transitions Training & Process Support Assist in training Sales team members on company systems, workflows, and internal processes Help document, organize, and improve sales and onboarding procedures Maintain updated process documentation and internal reference materials Support the development and organization of sales collateral, presentations, and training resources Communication & Cross-Department Coordination Serve as a liaison between the Sales and Operations teams to improve communication and accountability Help ensure tasks, client requests, and internal follow-ups are completed in a timely manner Support leadership with reporting, organization, and process management initiatives Requirements: Qualifications Strong organizational and time management skills Excellent verbal and written communication skills Ability to prioritize tasks and manage multiple projects simultaneously High attention to detail and follow-through Professional demeanor with strong interpersonal skills Comfortable working in a fast-paced, team-oriented environment Proficiency in Microsoft Office, Google Workspace, CRM systems, and business software platforms Experience with payroll, HR, benefits, or administrative support is preferred Experience supporting executives or sales leadership is a plus Preferred Traits Self-motivated and proactive Strong sense of accountability Problem solver with a positive attitude Adaptable and resourceful Team-oriented with a customer service mindset Comfortable learning and teaching technology and systems Salary Information $45,000 - $55,000Hourly Wage #J-18808-Ljbffr BRABO