Coordinator of Facilities

Title Coordinator of Facilities Classification Administration Department Facilities Supervisor Director of Facilities Work Hours 37.5 hrs per week Contract Length 236 Days Salary Administrative Salary Schedule (Other Admin) $114,995 Closing Date Open until filled Job Overview Under the general direction of the Director of Facilities, this position is responsible for planning, organizing, and managing inventory, custodial, repair, renovation, new construction, and/or maintenance operations for the Gallup McKinley County School District. The scope of administrative duties is comprehensive, covering a wide range of departmental functions. The work must adhere to federal, state, and local laws, as well as district policies. This role also involves coordinating activities with other departments, external agencies, the public, and the district's executive leadership team. The role includes oversight of Program Maintenance (PM) including ordering, material inventories, heavy equipment tracking, and tracking annual material budgets; PM work performed by GMCS staff and outside subcontractors as delegated by the Facilities Director. Responsibilities Assists the Director of Facilities in managing the services and activities of the Maintenance, Teacher Housing, and Custodial Division, including organization, staffing, and operational functions. Track and report on requests for material, tools, supplies, parts, equipment, including heavy equipment and trailers. Maintain inventories and complete regular audits to ensure supplies are available to complete PM work and other work requests. Assess costs related to PM and work order completion. Determine if GMCS resources are being effectively accounted for, used, managed, taken care of and distributed. Participate in the management of the division, including developing and implementing goals, objectives, policies, and priorities; recommend and enforce related policies and procedures. Coordinate and assess the efficiency and effectiveness of service delivery methods and procedures; suggest updates to departmental policies and adjust service and staffing levels as needed. Plan, coordinate, and review work plans for assigned facilities maintenance and custodial services; evaluate work products, methods, and procedures; meet with staff to identify and resolve issues. Collaborate with the Facilities Leadership Team to establish and formalize a district-wide preventative maintenance program. Assist in the selection, training, motivation, and evaluation of Operations and Maintenance Division personnel; provide or arrange for staff training; work with employees to correct deficiencies and implement disciplinary and termination procedures. Coordinate Facility Division activities with other divisions, external agencies, and organizations in collaboration with the Facilities Leadership Team. Oversee and conduct periodic inspections of all facilities, ensuring compliance with local, state, and federal requirements, such as fire, asbestos, insurance safety inspections, and annual visual inspections of school facilities. Assist in coordinating in-service training for custodial and maintenance employees. Provide support to the Director of Facilities by participating in various committees; prepare and present staff reports and other correspondence as necessary. Perform other related duties as assigned. Qualifications Knowledge of: Modern, complex principles and practices of inventory management. Principles and practices of public relations. Principles of supervision, training, and performance evaluation. Principles and practices of program development and administration. Ability to coordinate projects through information systems, permissions, budgets, commitments and submittals. Understanding of pertinent Federal, State, local laws, codes, and regulations. Familiarity with construction methods, terminology, and industry regulations. Ability To: Supervise, direct, coordinate, and evaluate the work of junior staff. Analyze complex situations and find practical solutions. Train staff on Facility and Human Resource topics. Prepare clear and concise performance reports. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work including a variety of district and other government officials, community groups and the public. Make sound decisions and demonstrate strong problem‑solving and analytical skills. Maintain the physical condition appropriate to the performance of assigned duties and responsibilities. Requirements Valid New Mexico driver's license or the ability to obtain a NM driver's license within 2 months of employment. Education or experience equivalent to the completion of a Bachelor's degree in the building trades or related fields. Experience with human resource management, showing capacity to explain and train complex concepts and information systems to employees. Experience with industry software and information systems management. Retail inventory management. Preferred Qualifications Bachelor's degree and minimum of 5 years’ experience working in a public school district. Retail inventory management with a minimum of 5 years’ experience. Physical Requirements Ability to perform the essential job functions and navigate the work environment, including sitting, standing, lifting, climbing steep stairwells, moving throughout the room or school, walking on roof systems, carrying up to 50 pounds, reaching, squatting, kneeling, extended periods of typing, and the physical ability to type on a keyboard or move light furniture. Equipment and Technology Handled Must know how to properly operate or be willing to learn to operate all equipment, technology, software, etc. Current software used includes: Procore, Bluebeam, Microsoft Excel, Brightly Asset Essentials Suite (formerly Dude Solutions), and Interplay employee training software. Work Environment Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self‑motivated and able to complete job assignments without direct supervision. After‑hours work may be required. Terms of employment: Salary and work calendar established yearly by the district. All GMCS schools are eligible for the Public Service Loan Forgiveness Program (PSLF). #J-18808-Ljbffr