Office Manager

Job Description

Job Description

We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently.

Responsibilities:

• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.

• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.

• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.

• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.

• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.

• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.

• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.

• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.

• Take on additional operational or administrative duties as business needs evolve.

The salary range for this position is $70,00 to $80,000.

Benefits:

M/D/V

401k with match

2 weeks PTO

6 paid holidays

• Previous experience in office management, office administration, or a similar operations-focused role.
• Working knowledge of accounts payable processes, including invoice handling, data entry, and payment preparation.
• Familiarity with the real estate, construction, or property development environment.
• Strong organizational skills with the ability to manage administrative, financial, and project-related tasks at the same time.
• Proficiency with general office systems and standard administrative tools, including document management and supply coordination.
• Clear written and verbal communication skills, with the ability to support marketing content and office correspondence.
• Experience supporting front desk or receptionist-style responsibilities in an office setting.
• Exposure to Procore or similar construction/project management software is preferred.