Accounting Manager/Supervisor

Job Description

Job Description

We are looking for an experienced Accounting Manager/Supervisor to lead day-to-day financial operations and administrative support for a growing organization in White Plains, New York. This position blends accounting oversight, payroll coordination, client administration, and office management, making it ideal for someone who thrives in a hands-on environment. The successful candidate will bring strong technical accounting knowledge, sound judgment, and the ability to manage detailed processes with accuracy and professionalism.

Qualified applicants can apply by sending your resume to Joe Ciavardini at View email address on us.fitly.work

Responsibilities:

• Direct daily accounting activities, including payables, receivables, cash transactions, and account reconciliations to maintain accurate financial records.

• Oversee recurring payroll and billing cycles, ensuring employee time and client invoicing are processed accurately and on schedule.

• Prepare journal entries, support month-end and year-end close activities, assist with budgeting, and produce financial reports for leadership review.

• Handle sales tax submissions, annual business filings, and coordinate with external tax professionals to support regulatory compliance.

• Administer client-facing documentation such as proposals, service agreements, and contract updates with a high level of accuracy.

• Manage office operations and administrative workflows to support efficient day-to-day business performance.

• Support employee benefits enrollment and ongoing administration while compiling workers’ compensation reporting on a regular basis.

• Maintain workforce management and accounting platforms, including updating scheduling templates, contract structures, pay rates, and billing rates as client terms change.

• Review schedules and time records for accuracy, approve payroll hours, and export validated timesheet data for payroll processing and certified reporting requirements.

• Produce certified payroll and other prevailing wage documentation for clients with specialized compliance obligations using third-party systems.

• 7+ years of experience in accounting, office management, financial operations, or a closely related role.
• Strong background in full-cycle accounting, including general ledger activity, journal entries, reconciliations, billing, and month-end close.
• Hands-on experience with payroll administration and financial systems such as QuickBooks, ADP, or similar platforms.
• Advanced Excel skills and comfort working with detailed financial data, reports, and audits.
• Familiarity with workforce management or scheduling systems such as TrackTik or comparable software is strongly preferred.
• Knowledge of compliance-related reporting, including certified payroll, prevailing wage requirements, sales tax filings, or workers’ compensation reporting.
• Excellent organizational skills and close attention to detail when managing multiple priorities, rate structures, and deadlines.
• Strong written and verbal communication skills with the ability to work effectively with clients, vendors, external advisors, and internal teams.