Payroll Specialist

Payroll Specialist / Admin

Full-Time | Direct Hire | On-Site | Miami Lakes, FL 33014

Client is a professional services firm providing payroll processing, fractional HR, business consulting, and retirement administration for growing businesses. We serve as a trusted back-office partner to our clients helping them stay compliant, operate efficiently, and scale with confidence. Our team is hands-on, relationship-driven, and deeply committed to delivering reliable support to the businesses we serve.

Role Overview

Client is looking for a sharp, experienced Payroll Specialist / Admin to serve as a key right-hand resource to our team. In this role, you will be the primary point of contact for a portfolio of trusted clients, handling payroll review, compliance questions, and day-to-day support. You will not be processing payroll directly our clients submit their own payroll runs but you will be reviewing submissions for accuracy, flagging issues, and providing expert-level guidance on payroll rules, taxes, and compliance. This is a role for someone who knows payroll inside and out.

Key Responsibilities

• Manage an assigned portfolio of payroll clients daily serving as their primary point of contact
• Review client-submitted payroll runs for accuracy and compliance, then release and approve through ADP RUN (1030 payroll submissions per day)
• Reconcile weekly payroll numbers against pre- and post-tax benefit deductions including 401k, FSA, HSA, Group Term Life, and other voluntary and involuntary deductions
• Log into client 401k and benefits reporting systems to enter and submit deduction amounts each payroll cycle
• Ensure accurate calculation and handling of pre-tax vs. Roth (post-tax) contributions and deductions
• Provide application and navigation support on ADP RUN guiding clients on how to locate reports, make configuration changes, and resolve system questions
• Handle client inquiries via phone and email on payroll processing, payroll taxes, deductions, garnishments, and compliance
• Support bookkeeping and reconciliations in QuickBooks Online
• Assist with HR administration, benefits administration, and client onboarding as needed
• Maintain accurate, organized client records and documentation

Payroll Knowledge Requirements

Candidates must demonstrate a strong working knowledge of the following payroll concepts:

• Multi-state payroll processing and compliance
• FICA Social Security and Medicare tax calculations and employer/employee splits
• Federal, state, and local income tax withholding and remittance
• Garnishments and wage assignments setup, calculation, and compliance
• Pre-tax deductions 401k, FSA, HSA, health insurance premiums, Group Term Life
• Post-tax / Roth contributions and after-tax benefit deductions
• Benefit accruals and reconciliations matching payroll deductions to benefits reporting systems
• Voluntary and involuntary deductions proper classification and processing
• Wage and hour laws federal and state overtime rules, pay frequency requirements
• Payroll compliance and reporting timely tax filings, year-end W-2 processing, and regulatory adherence

Required Qualifications

Bilingual English and Spanish fluency required (written and verbal)

Minimum 3+ years of hands-on payroll processing or payroll support experience

Must be able to work on-site 5 days per week at the Miami Lakes, FL office

Experience with ADP RUN required

Proficiency in QuickBooks Online

Comfortable managing high-volume, deadline-driven workload 10 to 30 payroll submissions per day

Excellent client-facing communication skills professional, responsive, and able to explain complex payroll topics clearly

Highly organized with strong attention to detail and ability to manage multiple accounts simultaneously

Self-starter who can take full ownership of an assigned client portfolio independently

To apply, contact: JC Silva | InterAction24 | View email address on click.appcast.io | ia24now.com Compensation: $45,000.00 - $65,000.00 per year