Office Manager and Bookkeeping Coordinator

Job Description

Job Description

OFFICE MANAGER AND BOOKKEEPING COORDINATOR

Carrollton, Georgia
Full-Time

Vision Realty and Management is looking for an Office Manager and Bookkeeping Coordinator to keep our Carrollton office organized, responsive, and financially accurate.

This is a hands-on role combining front office management, administrative support, and bookkeeping. You will be a primary point of contact for residents, owners, vendors, and visitors while also helping keep our financial records clean and current.

ABOUT THE ROLE

Responsibilities include:

• Manage the front desk, visitors, calls, mail, deliveries, and office needs
• Assist residents, owners, vendors, applicants, and team members
• Receive and route payments, documents, keys, notices, and other materials
• Support Property Managers with scheduling, records, and administrative tasks
• Manage Accounts Payable and Accounts Receivable
• Review rent postings, tenant charges, payments, and security deposits
• Process and code vendor invoices and company expenses
• Maintain tenant, vendor, property, and owner records
• Complete bank and account reconciliations
• Research missing, duplicate, or incorrectly coded transactions
• Support monthly reporting, owner statements, and recurring accounting cycles
• Assist with audits, account reviews, and financial cleanup projects

We want someone who does more than process tasks. If something looks wrong, investigate it. If a process keeps creating errors, help improve it.

MINIMUM REQUIREMENTS

• 3 or more years of experience in office administration, bookkeeping, accounting support, or a similar role
• Experience with Accounts Payable, Accounts Receivable, reconciliations, and financial recordkeeping
• Proficiency with Excel or Google Sheets
• Strong attention to detail and organization
• Strong communication and customer service skills
• Ability to manage interruptions and competing priorities
• Ability to work independently and follow through

PREFERRED EXPERIENCE

• Property management or real estate
• Propertyware, AppFolio, Buildium, or similar software
• QuickBooks
• Tenant and owner ledgers
• Security deposit accounting
• Rent collection and delinquency
• Vendor invoicing
• Trust accounting
• Office management or front desk experience

WHAT WE ARE LOOKING FOR

This role fits someone who is organized, dependable, comfortable working with people, strong with numbers, and attentive to details.

You should be someone who notices errors, keeps accurate records, follows through, and looks for better ways to organize recurring work.

WHAT SUCCESS LOOKS LIKE

Success means the office runs smoothly, financial records stay clean, Accounts Payable and Accounts Receivable remain current, reconciliations are completed on time, discrepancies are resolved quickly, and important tasks do not fall through the cracks.