Blue Bell, PA - Warranty Coordinator

Warranty Coordinator

Blue Bell, PA

Location: 516 E Township Line Rd Blue Bell, PA 19422

Position Overview:

The Warranty Coordinator is responsible for processing and tracking warranty claims in a timely manner.

The ideal candidate will possess excellent verbal communication skills, attention to detail, and a strong commitment to providing outstanding customer service.

Key Responsibilities:

• Respond promptly and professionally to customer inquiries regarding warranty claims via phone, chat, and email, with a primary focus on phone support.
• Assist customers in understanding their warranty coverage, terms, and conditions.
• Process warranty claims efficiently, ensuring timely and accurate resolution.
• Monitors warranty approval or rejection from manufacturer.
• Monitors warranty repairs or replacement with other departments.
• Maintain detailed and accurate records of all customer interactions and claims in the system.
• Provide customers with updates on the status of their warranty claims.
• Collaborate with internal departments, such as technical support, to resolve customer issues.
• Escalate complex or unresolved issues to the appropriate team members or supervisors.
• Gather and document customer feedback to help improve products and services.
• Stay informed about company products, services, and warranty policies.
• Achieve or exceed performance metrics, including response time, resolution time, and customer satisfaction scores.
• Handle high-volume phone calls while training for self-service.
• Resolve conflicts efficiently and professionally

Qualifications:

• High school diploma or equivalent; college degree preferred.
• Previous experience in a Contact Center or Tier 1 Support role, with a focus on phone-based customer service. Three years of warranty experience preferred but not required.
• Strong verbal and written communication skills.
• Excellent critical thinking skills and attention to detail.
• Ability to manage high-stress situations and manage multiple tasks simultaneously with professionalism.
• Ability to thrive in a remote or office environment while demonstrating schedule flexibility to accommodate evolving business needs.

Preferred Qualifications:

• Knowledge of Service Bench
• General HVAC knowledge
• Experience collaborating with general contractors in a B2B environment.

About Us:

Peirce-Phelps is a subsidiary of the largest Fortune 500 independent HVAC/R distribution company in the world, Watsco, Inc. At Peirce-Phelps we proudly distribute industry leading brands such as Carrier, Bryant, Payne, and many others, as well as a full-line of parts, supplies and accessories necessary for HVAC installations and repair. Founded in 1926, Peirce-Phelps now has 21+ locations servicing the Pennsylvania, New Jersey and Delaware areas. Our customer-focused associates, vast inventory and technology initiatives allow us to provide our customers with best in class service.

Peirce-Phelps is dedicated to employing the best workforce in the industry, building strong relationships with our suppliers and helping our customers succeed. We embrace the diverse experiences, backgrounds, knowledge and ideas that make up our company culture. Those experiences only strengthen our teams and our business. From our store locations to our e-Commerce and mobile platforms, our team has the tools to help you grow your career.

Find out more about Peirce-Phelps at

Peirce-Phelps is an Equal Opportunity Employer. As a member of the team, you will enjoy:

• Exciting opportunities with a company that is growing
• Great work hours! Standard business hours are Monday-Friday
• Competitive pay
• Paid time off
• Tuition assistance
• Medical, dental, and vision insurance
• Life insurance coverage
• 401(k) Plan
• Employee Stock Purchase Plan
• Short Term/Long Term Disability
• Health Savings Account with employer contribution
• Employee Referral Program
• Employee Purchase Program

Learn more about the history of Peirce Phelps HERE.

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