Project Accountant

Project Accountant

The Project Accountant is responsible for administrative and financial coordination and control of construction projects. This includes management of all customer contracts, subcontracts, purchase orders, change orders, and any other project related agreements and communications. It also includes review of customer invoices, subcontractor, and supplier payments, and partial or final lien releases, sworn statements of account, insurance certificates, and maintaining the related files, including original source documents. This position reports directly to the Controller.

Essential Functions & Responsibilities:

Financial Administration:

• Supports Customer Requirements (customer directed reporting formats for billing and waivers).
• Supports Internal Project Review (estimates at complete, contract status reports, etc.)
• Manages working capital by controlling project cash flow (timely billing, aggressive collections, and diligent adherence to disbursement policies).
• Works directly with Project Managers to ensure actual direct cost is received and customer billings are accurate and timely.
• Manages request for payment bonds, Builders Risk, certificate of Insurance as needed for projects.

Contract Administration:

• Reviews the execution of subcontract agreements including terms and conditions.
• Verifies and uploads contracts, subcontracts, change orders, purchase orders and associated contract related documentation.
• Reviews Notice to Owner handling (Sworn Statements of Account, logs, lien waivers, etc.) to ensure proper compliance.
• Supports Claims handling (Immediate notification of VP of Operations of threatened or asserted claims, Notices of Non-Payment, Contract or Subcontractor claims analysis, claims responses, etc.).
• Coordinates review of miscellaneous agreements (Joint Checks, Direct Payments, etc.).
• Completes a Contract Routing form for all new client contracts and/or client contract Change Orders and routes the form to the appropriate parties.
• Reviews all new client contracts for insurance and bonding requirements and is responsible for obtaining such.
• Responsible for recording bonds, Notices to Owner, Claims of Lien or Satisfactions as necessary.

Internal Control:

• Administrator for RedTeam Project Management software.
• Ensures compliance with company Policies and Procedures.
• Administers the yearly renewal of Insurance Certificates.

Accounting:

• Monitors Accounts Payable process to ensure compliance with purchasing procedures (Disbursement Authorizations, approval authority, timeliness, etc.).
• Processes and monitors Accounts Receivable and Accounts Payable.
• Computes key project metrics including Buyout and Payment Velocity.
• Submits Estimates at Complete for each project each month and as needed.
• Reviews the request for early payment and respective approvals.
• Posts Cost Transfer in RedTeam and QBO as requested and confirms approval.

Skills, Knowledge, Qualifications and Experience: This position requires a minimum of five years of experience in commercial General Contractor project environment, and a working knowledge of general accounting procedures and software applications. A Bachelor's degree in Accounting or Business Administration is preferred. This is a salaried exempt position. T&G Constructors is a Drug Free Work Place.