Project Coordinator (Construction or Electrical)

Job Description

PROJECT COORDINATOR

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Location: South Amboy, NJ

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WHO IS FIRSTCALL GROUP?

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Statewide Conditioning/SCI offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Group in 2026.

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FirstCall Group is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.

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FirstCall Group not only partners with companies to nurture growth in the market but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.

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BENEFITS OVERVIEW

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FirstCall Group values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:

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• Competitive Weekly Pay
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• Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)
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• Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
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• Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans
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• Career Growth & Development - Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
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• Generous Referral Bonus of $2,500 per referral
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• Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowance
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POSITION OVERVIEW

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We are currently seeking a Project Coordinator to join our fast-growing team. This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidates should possess a strong work ethic, a team mindset and be able to work with minimal supervision.

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JOB RESPONSIBILITIES

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• Complete project bookings as per established procedures
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• Manage project file structures in hardcopy and digital formats
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• Prepare billing (AIA) summaries for all project managers and perform contract invoices along with updating on WIP log
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• Prepare and submit contracts and construction permits when required
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• Work with project management to ensure field staff are provided with daily schedules and relevant information
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• Prepare & track RFI’s, Submittals, and change orders.
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• Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
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• Completing RMA’s for returns of defective materials
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• Maintain tax exempt certificates from customers and prepare for vendors
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• Run Purchase order and/or labor reports for Project Managers
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• Attend departmental and intercompany meetings as requested
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• Obtain certificates of insurance for customers and from subcontractors
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• Prepare and process subcontractor agreement paperwork
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• Review vendor/subcontractor invoice discrepancies when necessary
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• Project filing- purchase orders, packing slips, spec sheets, and similar
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• Compile and submit closeout packages and warranty statements for projects
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• Assist with answering company phone lines when receptionist is unavailable
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• Adhere to all established company standard operating procedures and recommend improvements when applicable
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• Perform other duties as needed
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ACCOUNTABILITIES

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• Continual learning and development in the body of knowledge through FirstCall Academy, to ensure we set the bar for skill level in the industry
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• Elite level of customer service, to ensure we continue to be the FirstCall our customers make for their HVAC & Building Automation needs
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ORGANIZATIONAL ALIGNMENT

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This position reports to the local Coordination Manager.

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QUALIFICATIONS

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• 3+ years’ Project Coordination experience required, in either Construction or Electrical
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• High School diploma or GED equivalent and a quick learner
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• Project management experience, a plus
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• Knowledge of the HVAC or Construction industry preferred
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• Timberline Sage 300 CRE experience is preferred
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• Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously
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• Analytical thinking with strong attention to detail
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• Excellent communication skills and customer-centric approach
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• Proficient with Microsoft Office: Outlook/Word/Excel/Teams
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• Smartsheet experience a plus
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• Must be punctual, dependable and be able to take initiative and be proactive
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• Embrace change in processes as the company continues to grow
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