Executive Assistant

Job Description

Job Description

***This is NOT a remote position***

Job Description Eccalon seeks an Executive Assistant to support the Office of the Under Secretary of War for Acquisition and Sustainment (OUSW(A&S)), specifically the Office of Industrial Base Policy (IBP). This work directly supports DoW professionals dedicated to excellence and serving the Warfighter's needs.

This position requires a TS/SCI clearance

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Responsibilities Effective creation and execution of communication strategies to support our client's mission and priorities. Performing extraordinary executive-level support for DoW leaders. Coordinating the daily calendar(s) of DoW Executive(s) (Political Appointees or members of the Senior Executive Service), including scheduling internal and external meetings, appointments, and events. Preparing and coordinating materials for internal and external meetings, including itineraries, read ahead, and agendas. Ensure the taskings comply with DoW systems such as CATMs, DoW editing, and formatting requirements. Tracking office taskings as defined by DoW Executives. Coordinating travel and accommodations for DoW Executives and other government officials as needed, including using the Defense Travel System (DTS). Executing tasks and duties that support the Executive priorities and daily operations. Providing support to the DoW Executives in executing all aspects of the office mission, including protocol and events planning support. Assisting other staff members in drafting and writing policies, guidance, supporting processes, and memoranda. Support with office management duties as directed by the government to include, but are not limited to, team calendar management and office supply management.

Required Qualifications Active TS/SCI clearance. (5) years of combined experience to include executive-level support, personnel, scheduling, task management, planning, programming, and correspondence. Extensive experience with booking/arranging travel for senior-level military or civilian personnel using the Defense Travel System (DTS). Background in Executive Support, Staff Officer (Officer or NCO}, or Aide-de-Camp type work. Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. High energy, enthusiasm, tact, and ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Be exceptionally organized. Be an excellent communicator (written and verbal). Have outstanding customer service abilities such as initiative, judgment, creativity, flexibility, and confidence. Must have the ability to multi-task across multiple projects. Have a demonstrated history of performing in a dynamic, high pace environment. Be positive and proactive.

Preferred Qualifications A bachelor's degree from an accredited college or university (or actively working to complete one). Experience in federal government, federal government consulting, or Office of the Secretary of War.