HR Operations Intern

The HR Intern will support the Human Resources Operations team with a primary focus on I-9 compliance, personnel file auditing, HR document management, and HR administrative support. This role provides hands‑on experience in HR operations, compliance, HRIS processes, and employee records management within a fast‑paced corporate environment. The ideal candidate is highly organized, detail‑oriented, able to maintain confidentiality, and interested in developing a career in Human Resources. Key Responsibilities I‑9 Compliance & Auditing Assist with reviewing and auditing Form I‑9 documentation for accuracy and compliance. Support internal I‑9 audit initiatives and identify missing or incomplete documentation. Track I‑9 completion deadlines and follow up with employees and managers as needed. Assist with organizing and maintaining I‑9 records in accordance with federal retention requirements. Support E‑Verify and employment eligibility verification processes, as applicable. Help prepare audit reports and tracking spreadsheets related to I‑9 compliance. Audit employee personnel files for completeness and compliance. Scan, upload, index, and organize employee documents within Dynafile. Ensure electronic employee records are accurately maintained and properly categorized. Assist with file clean‑up and records retention projects. Identify missing documentation and coordinate follow‑up efforts with HR team members. HRIS & Data Entry Support Assist with HRIS data entry and employee record updates in systems such as ADP and Costpoint. Support data validation and perform routine audits to ensure data accuracy. Update employee demographic, organizational, and personnel information as directed. Assist with maintaining HR trackers, spreadsheets, and reporting logs. HR Administrative Support Assist with onboarding and offboarding administrative tasks. Prepare HR documents, letters, and employee packets. Assist with employee file requests and general HR administrative projects. Support special HR projects related to compliance, reporting, process improvement, and document standardization. Additional Development Opportunities HR compliance and employment law projects Recruiting coordination and onboarding processes Process documentation and SOP creation Employee communications and HR resource development Records retention and audit readiness initiatives Required Skills Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field. Strong attention to detail and organizational skills. Ability to handle confidential information with professionalism and discretion. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite, particularly Excel and Word. Ability to work independently and manage multiple tasks in a deadline‑driven environment. Desired Skills Prior administrative or office experience preferred. Familiarity with HR systems, document management systems, or data entry is a plus. Experience working with spreadsheets and auditing documentation preferred. ECS Federal LLC is an equal opportunity employer and does not discriminate or allow discrimination on the basis any characteristic protected by law. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local jurisdiction law. #J-18808-Ljbffr