Operations Coordinator

Job Description

Job Description

The Operations Coordinator provides administrative and operational support to Project Managers,

the President, and daily office operations. This role combines construction project coordination,

contract administration, accounting support, human resources, and general office management.

The ideal candidate is organized, detail-oriented, proactive, and capable of managing multiple

responsibilities in a fast-paced environment.

Key Responsibilities:

Project Manager Support

• Assist with project administration from preconstruction through closeout, including

documentation, tracking, and subcontractor coordination.

• Prepare and manage owner contracts, subcontractor agreements, exhibits, revisions, and

signatures.

• Maintain Procore project records, drawings, specifications, contacts, permissions, and

submittal setup.

• Track subcontractor documentation, including W-9s, insurance certificates, lien waivers,

and closeout requirements.

• Assist with permits, licensing, bonding, and project compliance.

• Prepare pay applications, track subcontractor payments, and assist with project financial

reporting.

• Enter, categorize, and reconcile project costs, credit card expenses, and client payments in

Procore and QuickBooks.

President & Executive Support

• Attend meetings, document discussions, and coordinate follow-up items.

• Assist with executive administrative requests and occasional errands.

• Coordinate company communications, employee recognition, celebrations, and team-

building events.

Office Operations & Administration

• Manage daily office operations, supplies, equipment, correspondence, and general office

organization.

• Coordinate basic technology needs and troubleshooting with IT support.

• Assist with payroll, accounts payable and receivable, reconciliations, tax reporting, and

1099 preparation.

• Manage insurance documentation, compliance, renewals, and annual audits.

• Coordinate hiring, onboarding, personnel records, PTO, employee policies, and benefits

administration.

• Assist with employee training, employment documentation, and HR-related compliance.

• Provide reception support, manage incoming communications, and perform notary

services as needed.

Qualifications & Skills

• Previous administrative, operations, or project coordination experience; commercial

construction experience preferred.

• Strong organizational, communication, multitasking, and problem-solving skills.

• Proficiency in Microsoft Office, including Outlook, Word, and Excel.

• Experience with Procore, QuickBooks, Bluebeam, DocuSign, and AIA contracts preferred.

• Ability to review construction contracts, proposals, and project documentation.

• Excellent attention to detail, professionalism, discretion, and follow-through.

• Ability to work independently, adapt to changing priorities, and support multiple team

members.

• Willingness to obtain Procore certification and a Notary Public Commission.

\nCompany Description

Since 1998, ResourceOne and its Recruiters have been leaders in the recruiting industry. Recruiting coast-to-coast, we offer personalized services to our clients to help find them their next Great Hire by delivering superior candidates like you! We focus on your needs and present real job openings to you that our clients are hiring for that are often times not advertised anywhere else. We keep your interest confidential and work hard to meet your needs for your next career step.

Company Description

Since 1998, ResourceOne and its Recruiters have been leaders in the recruiting industry. Recruiting coast-to-coast, we offer personalized services to our clients to help find them their next Great Hire by delivering superior candidates like you! We focus on your needs and present real job openings to you that our clients are hiring for that are often times not advertised anywhere else. We keep your interest confidential and work hard to meet your needs for your next career step.