Accounts Payable Clerk
Vallarta Supermarkets
Job Description
Job Description
Title: Accounts Payable Clerk 1
Classification: Non‐Exempt
Reports To: Accounts Payable Manager
The Accounts Payable Clerk completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. General Duties and Responsibilities:
- Review, Scan, and process invoices for assigned locations.
- Enter and process invoices for assigned locations.
- Process vendor invoices - validate vendor payment information and code documents to the correct office and general ledger account code.
- Receive original invoices - submit and monitor payments.
- Audit supporting documents to ensure proper approvals, general ledger account coding and payment support are included before processing the invoice.
- Research and respond to inquiries (internal and external) regarding invoice/check status, as well as inquiries that require additional explanation or copies of supporting documentation.
- Analyze and resolve problems related to the payment process.
- Maintain the filing system of all processed documents in an organized manner.
Knowledge and Skills:
- Must demonstrate numerical aptitude and ability to perform detailed work.
- Ten‐key by touch required.
- Must demonstrate ability to communicate effectively both orally and in writing.
- Must have the ability to work independently & thrive in a fast‐paced team office environment.
- Proficiency in Microsoft Office.
- Accurately process 1000 to 1125 invoices per week.
- Ability to prioritize workload and meet deadlines.
- Excellent organizational skills.
Physical Demands:
- May also have to do some light lifting of supplies and materials from time to time.
Position Type/Expected Hours of Work:
- Monday through Friday 8:00 am – 5:00 pm, possible overtime.
Required Education and Experience:
- Minimum of two (2) years of accounts payable experience processing both general and inventory-related invoices.
- Must have experience working in a high-volume office where meeting deadlines is critical.
- Previous experience with the Microsoft Dynamics AX financial modules is desirable but not required.
- Experience in the retail/grocery industry is desirable but not required.
This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.
Vacancy posted 11 days ago
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