Administrative Project Coordinator

Background:

Bloomberg Philanthropies works to create catalytic change across five areas of focus: arts and culture, education, the environment, government innovation, and public health. Our mission is to ensure better, longer lives for the greatest number of people. Our approach is rooted in Mike Bloomberg's unique experience and success across the field of business, government, and philanthropy.

The Position:

We are seeking an Administrative Project Coordinator to support aSenior Managerof the Management Team. This role serves as a key liaison between the SeniorManagerand other leadership teams across Bloomberg Philanthropies.

The ideal candidate is an exceptional communicator with strong interpersonal skills, who is agile, discreet, and able to work both independently and collaboratively with internal teams and external stakeholders. This individual will play a critical role in ensuring the SeniorManagerand their teamoperateata high level,demonstratingmeticulous attention to detail to support effective information flow, seamless workflows, and consistent follow-through.

This position requires balancing complex project coordination across teams with high-level administrative and scheduling responsibilities, approaching both with equal rigor, organization, and energy.

This is an in-person role based in New York City.

Essential Duties and Responsibilities:

• ManageSeniorManager's calendar(s), including scheduling appointments, arranging meetings,anticipatingneedsand changing or rearranging meetings asappropriate, along with ensuring that any necessary administrative and technological resources are provided
• Accountable forday-to-daymanagement of the SeniorManager'spriorities, preparedness,eventsand schedule; includingmaintainingnotes and follow-up from meetings and events, communicating with both internal and externalstakeholders,and tracking action items to ensure projects are on schedule and deadlines are met
• Collaborate and work alongsidefellowcoordinators and theorganization'sChief of Staff, to ensure seamless coordination of the entire Management Team's portfolio
• Assist with Board Member engagement and compilation of board materials and other related information
• AssisttheEvents Team on high level events, meetings and convenings
• Activelyassistwith projects as needed, including responding to priorities and resourcing needs as they shift over the lifecycle of our programs
• Draft email correspondence, memos,briefings,presentationsand recaps from meetingsfor a broad audience
• Maintain data and project updates for internal check-ins and coordination with other Bloomberg teams
• Manage andmaintaindigital records and files related to ongoing work including creating organized file systems and file guides or record indexes
• Field inquiries toappropriate teammembers, respond to employee and outside inquiries, and ensuretimelyresponse to urgent issues
• Coordinate travel arrangements, including flights, ground transportation, hotels,expensereportsetc.

Required Qualifications:

• A minimum of5years' experiencein project management with a focus on time and task management inclusive of tracking deliverables and deadlines via clear timelines or workback plans.
• Priorgovernmentorpolitical experiencepreferred.
• Bachelor'sDegreepreferred
• Exceptional organizational and project management skills, with the ability to juggle multiple priorities simultaneouslywhilemaintainingattention to detail
• Enjoy working and collaborating with others
• Able to effectively receive and apply feedback
• Excellent written and verbalcommunicationskills
• Experience with discretionand managingconfidentialinformation
• Willingness to work in a fast-paced and dynamic environment
• Experience handling data and operational reports;comfort with technology and digital toolsispreferred.

Accommodation

Equal Opportunity

Required

Preferred

Job Industries

• Other