Classified Human Resources Manager

Position Information This is an Open Competitive recruitment to create an eligibility list for one (1) current vacancy. Incumbents in this classification perform technical duties that require specialized subject matter expertise in principles and techniques associated with Human Resources Management, including research and analysis, job analysis and employment examination development, public administration and analysis. Incumbent is expected to work eight (8) hours a day, five (5) days a week, and twelve (12) months a year. Duration of Eligibility List Successful candidates will be placed on the eligibility list that will remain valid for six months from the date of approval by the Personnel Commission. General Purpose Under direction of the Director of Classified Human Resources, manages, oversees, and supervises staff assigned to the Classified Human Resources and Personnel Commission functions. With limited supervision, performs analytical and technical analytical work relating to employee recruitment, selection, classification compensation, training, rules, and enforces personnel commission rules and regulations governing employment services; answers all inquiries from District Administration in consultation with Director of Classified Human Resources; and, as assigned, performs related duties. Distinguishing Characteristics Incumbents in this class perform complex, technical duties that require specialized subject matter expertise in principles and techniques associated with Human Resources Management, including research and analysis, job analysis and employment examination development, public administration and analysis. Incumbents have direct technical supervisory responsibility over support staff; report to the Director of Classified Human Resources and may perform the duties of the Director in the event of the Director's absence. Incumbents in this classification act with a high level of independence and provide advice and counsel to District administrators, staff, applicants and the general public. Job Duties Assists the Director in planning, organizing, controlling, integrating and evaluating staff; assists in development, implementation, and monitoring of work plans to accomplish objectives; measures department and employee performance; monitors budget, tracks expenses, and provides details; assists in staff management including plans, evaluations, alerts, cautions, and warnings; mitigates, moderates, and recommends disciplinary action when appropriate; follows rules and contract obligations; and, supervises job analysis studies. Supervises and evaluates staff pursuant to performance standards and professional development; monitors, coaches, instructs staff, and notes exceptional performance to Director and Personnel Commission; and, assists and recommends evaluations and disciplinary actions in accordance with policies, rules, and contract obligations. Follows direction and works with district administrators, directors, managers, and classified personnel to develop and retain competent personnel through the recruitment and selection process to support District objectives and to report concerns and violations regarding rules and procedures; and, composes correspondence, memoranda, and reports. Assists Director in ensuring compliance with laws, regulations, and Merit System. Assists the Personnel Commission and Director with the distinction between classification, compensation, recruitment, eligibility, and selection as core commission functions separate from District employment processing and retention in conformity with applicable laws, regulations, rules, policies, and contract obligations; presents factual and legal issues for review and scrutiny; and, ensures compliance with the Merit System. Assists the Director and guides the subordinate staff with use of technology to support both recruitment, applicant tracking, examination, scoring, eligibility, statistical analyses, and employment processing. Provides information regarding rules and violations; reports, recommends and suggests modifications; assists Director to provide advice and counsel to the Personnel Commission and District administrators; and, coordinates with the District Finance and Procurement departments to process expenses, purchases, and other budget related items. Assists in providing background information supporting action items on agendas; ensures accuracy of minutes, personnel records, and documentation; and, may certify documents. Provides support in the absence of the Director of Classified Human Resources. Monitors, oversees, and supervises the development and implementation of classification and compensation studies and general personnel reports related to employee processing. Provides support to Personnel Commission and Director in providing direction and guidance throughout the District. Provides statistical reports and coordinates with Risk Management to share information with Director regarding safety and training programs and statistics. Responsible for the maintenance and security of employee files and personnel records. Assists and supervises probationary status for classified employees, provides documents to District administrators, and ensures authenticity and retention of documents. Provides support to the Director in enforcement of the Merit System; and, monitors journals and explores avenues to expand recruitment and selection and improve human resources processing. Provides backup data and information for inclusion in the annual report from recruitment and selection and employee processing. Reviews initial appointments, including provisional, and transfer requests; and, ensures accuracy and compliance. Provides classification and compensation information to Director and responds to any other requests relating to bargaining unit negotiations. Compiles and supervises transfer lists and makes recommendations. Assists in maintaining seniority lists and ensuring accuracy; and, supervises layoff and reemployment procedures. Participates in review of conviction records and makes recommendations based on existing law. Assists in the notice, preparation, conduct, and deliberations related to hearings and appeals. Assists in checking qualifications of Personnel Commission applicants and ensures process is correctly followed. Prepare factual and legal memoranda for further action or inquiry; and, assists in investigations as required. Cooperates with certificated personnel management team on a variety of projects, including cross-training for assigned personnel and allocation of resources to meet the District needs. As assigned, performs related duties. Knowledge of Principles and practices used in the development and administration of positions classification and compensation plans. Fair Labor Standards Act (FLSA) and California Wage Orders. Cal/OSHA mandates pertaining to health and safety in the workplace. Principles and practices used in employment exam development and validation. Job analysis methodologies. Correct English usage, spelling, grammar and punctuation. Merit System Provisions of the Education Code, and public human resources law. Job audit procedures. Recruitment strategies and sources. Basic statistics. Principles of staff training and development. Federal, State and local laws, guidelines and court decisions governing public employment practices. Personnel Commission and Board of Education policies, rules and structure. Employee diversity principles. Salary survey techniques. Laws and regulations, including PERB rulings, pertaining to public employee unions and associations. Ability to Use computers and computer software that is related to human resources work. Effectively organize and prioritize workload under the pressure of multiple projects and deadlines. Write clear, concise reports and other materials, in accordance with professional business writing methods and standards. Deliver oral presentations, proposals and recommendations clearly, logically and persuasively. Understand and explain merit principles, rules, laws and guidelines and general procedures. Perform complex analytical work. Analyze and resolve problems in the areas of classification, compensation and employee selection. Supervise and evaluate the work of subordinate staff. Provide guidance and training to staff. Listen effectively, establish and maintain effective working relationships with administrators, co-workers, employees, candidates and members of the public. Understand the concepts of diversity in the workplace. Maintain confidentiality of information. Work independently. Make sound decisions and show accountability for actions taken. Demonstrate flexibility by considering alternative solutions and/or being receptive to change where appropriate. Demonstrate initiative when making decisions and recommendations. Demonstrate effective customer service skills. Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues; and resolve conflicts. Work variable hours, including weekends. Be service and team oriented. Compile, tabulate, analyze and compute data accurately. Read, interpret, and apply rules, regulations, policies and procedures. Education, Training and Experience Option One: A bachelor’s degree from an accredited four-year college or university in either Human Resources, Business Administration, Educational Administration, Public Administration, Psychology, Sociology, or Behavioral Sciences, or a related field; and Five (5) years of public sector human resources experience, including two (2) years of supervisory or management experience. Option Two: A master’s degree from an accredited four-year college or university in either Human Resources, Business Administration, Educational Administration, Public Administration, Psychology, Sociology, or Behavioral Sciences, or a related field; and Three (3) years of public sector human resources experience, including one (1) year of supervisory or management experience. Equivalency Provision: For each of the above two options, work experience in a position in a public or private school district or public entity that generally involved some human resources knowledge or tasks (such as a district office or school administrator, executive assistant, school secretary, or other supervisor) may be substituted for the required experience on a two-year-to-one-year basis and work experience on the Personnel Commission staff or as a Commissioner on a Personnel Commission in a California merit system school district may be substituted for the required experience on a year to year basis. Experience in a K-12 unified school district and/or a merit school district and serving in a diverse community is highly desirable. Ability to speak Spanish is highly desirable. Licenses; Certificates; Special Requirements A valid California Driver License. Proof of insurability. Use of private transportation. CSPCA Merit System Academy Certificate is desirable. School Action for Safety and Health (SASH) Certification is desirable. Physical and Mental Demands The physical requirements indicated below are examples of the physical aspects that this classification must perform in carrying out essential job functions. Lift, carry, push, pull, bend, twist, stoop, kneel, walk, run, and crawl. Perform light physical exertion. Lift 25 pounds. Carry 15 pounds. Reach in all directions. Stand, sit and walk for extended periods of time. Work at a desk, conference table or in meetings of various configurations. Read, interpret, and apply rules, regulations, policies and procedures. Incumbents in this classification must be able to work flexible hours including evenings and weekends. Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depend, in part, on the specific requirements for the job, the limitations related to disability and the ability of the selection authority to accommodate the limitation. Special Note This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities. To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties. Salary range is for full time 12 month employees. Salary Schedule H: Range 648-A Examination Information After the evaluation of minimum qualifications, examination parts for this recruitment may include, but are not limited to the following: scored supplemental questionnaire, written exam, performance exam, oral appraisal interview, physical ability test, oral presentation, project assignment, etc. Applicants must submit a full application. Failure to submit a complete application will result in disqualification from this recruitment. The Personnel Commission reserves the right to change, alter, cancel, add or modify examination parts, as well as weights and dates. #J-18808-Ljbffr Montebello Unified School District