Marketing Coordinator

Marketing Coordinator

The Marketing Coordinator will play a critical role in supporting the marketing department by implementing marketing and advertising campaigns, building out and managing proposals, tracking results, coordinating promotional events, and managing day-to-day administrative tasks. This role demands a highly organized, creative, and results-driven professional who thrives in a fast-paced environment and collaborates effectively with cross-functional teams.

Proposal Coordination

• Produce proposals within InDesign, qualifications packages, and presentations that effectively communicate DEB's brand and story
• Provide administrative support for the bid and project management team, including scheduling meetings, maintaining bid calendars, and preparing status reports.
• Assist in reviewing requests for proposals, project requirements, specifications, and blueprints.
• Organize and maintain files related to bids, proposals, and project documentation.
• Work with the project management team, administer bid questions and clarification to appropriate parties.
• Track, manage, report, and update bid results to the project management team.

Document Management

• Create supporting collateral such as resumes and project data sheets.
• Collaborate with Business Development, Project Teams, and Leadership to develop presentations for interviews and client meetings.
• Update and produce various marketing materials including project information pages, brochures and client-specific information packages.
• Maintain brand consistency across all marketing platforms and collateral.

Communication/PR Work

• Schedule and post content across platforms including LinkedIn, SharePoint, and monitor engagement and trends to help shape future content strategies.
• Assist or lead in the production of award submissions and general contractor ranking submissions.
• Draft, proofread, and edit marketing copy for internal and external communications.

Collaborative/Administrative Work

• Maintain marketing files, websites, and systems including CRM and proposal template library.
• Monitor website analytics, campaign performance, and social media metrics to provide actionable insights.
• Manage marketing inventory (brochures, giveaways, signage).
• Attend meetings, take notes, and help with follow-up actions as needed.
• Coordinate logistics for marketing events, trade shows, and sponsorship opportunities.

Requirements

• 1-5 years of AEC and/or relevant marketing/graphics experience.
• Proficiency with InDesign/Creative Cloud Suites, Bluebeam, Acrobat, and Microsoft Office Suite.
• Previous administrative or operations support, preferably in the construction industry.
• Relevant bachelor's degree in marketing, communications, or graphic design.
• Demonstrated ability to be a self-starter who proactively anticipates next steps.
• Exceptional writing/editing abilities and strong graphic design instincts.
• High energy and ability to work effectively in a fast-paced environment.
• Well-developed people skills with the ability to work independently.
• Extreme attention to detail and commitment to producing superior work and ability to manage multiple deadlines.
• Ability to remain cool-headed under pressure.
• Good written and verbal communication skills, organization skills, and time management skills.
• Experience in the construction industry.
• Familiarity with social media marketing strategies.
• Possess strong skills in planning and organization of multiple project deadlines.
• Ability to effectively communicate and follow up with multi-level employees to meet project deadlines.
• Information gathering and monitoring skills.
• Problem analysis and solving skills.
• Judgment and decision-making ability.
• Confidentiality.
• Adaptability/Flexibility/Creativity.

Physical Requirements

• Occasionally requires visiting job/construction sites in personal vehicle.
• Must wear personal protective equipment (PPE) as required. Such as boots, hard hat, safety vest, safety glasses, ear protection, etc. when visiting jobsites.
• Can be exposed to hazards of job/construction sites, loud environments, and hazardous equipment while on job sites.

This job description does not constitute an employment contract and is subject to change at the discretion of DEB Construction, LLC.