Payroll / Finance Administrator

Job Description

Job Description

POSITION SUMMARY
A Payroll/Finance Administrator at Federal Heath Sign Company will handle all payroll processing duties and will work with and provide assistance to the Human Resources and Finance departments when necessary.

• Process weekly and semi-monthly payrolls using Dayforce HCM system to ensure compliance, accuracy, and efficiency. Run payroll and 401k reports.
• Maintain payroll records and payroll documentation in compliance with federal and state regulations and company policies
• Review and resolve timecard exceptions including missing punches, incorrect entries, and adjustment discrepancies
• Reconcile accounting for benefit deductions withheld from the employees pay and coordinate with Benefits team members to ensure accuracy
• Respond to payroll inquiries from team members, managers, and external agencies
• Support year-end process, audits, and other payroll related projects as needed.
• Partner with accounting on payroll reconciliations, accruals, and general ledger impacts
• Maintain and apply Dayforce system configuration and updates
• Process wage increases, title changes, salary adjustments, direct deposit entries.  Calculate/deduct appropriate amounts from payroll checks for tax withholding, loans, support deductions, benefit deductions, and other wage garnishments. 
• Maintain the highest level of privacy and confidentiality
• Resolve errors on paychecks and any payroll related issues.

• Process accounts payable invoices
• Process manual wire and ACH payment transactions with CFO in our online banking portal.
• Manage positive pay validation in our online banking portal, along with supporting the CFO with other miscellaneous banking matters.
• Manage copier leases for all offices and facilities.
• Serve as backup to staff accountant for customer payment posting to accounts receivable.
• Other miscellaneous financial processing tasks as needed.

• Experience working with Dayforce software is strongly preferred

• Proficient in using intermediate to advanced functions in Microsoft
• Must be able to handle confidential information and interact with all levels of management and staff in a professional manner.
• Ability to read and interpret documents such as wage garnishments, tax requirements, and labor laws

• Ability to write routine reports and correspondence.

• Exceptional follow-through, attention to detail and aptitude with numbers
• Highly organized and able to easily shift priorities

• Minimum of three (3) years related payroll and finance experience for a company with over 100 employees, preferably in multiple states/locations

• Minimum High School Diploma required; Bachelor degree preferred

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