Administrative Assistant

Job Description

Job Description

We are looking for an Technical Communications Administrative Assistant to support a technical documentation team within a machinery manufacturing environment in Bangor, Michigan. This Long-term Contract position is fully onsite and focuses on keeping records accurate, coordinating document-related tasks, and providing day-to-day administrative support that helps the team work efficiently. The ideal candidate is highly organized, comfortable working with detailed spreadsheets, and confident in asking questions to ensure work is completed correctly.

Responsibilities:

• Create and maintain parts-page documentation while ensuring information is entered accurately and consistently.

• Track project details, status updates, and document activity using complex spreadsheets and organized data logs.

• Review written materials for formatting, spelling, grammar, and overall accuracy before distribution.

• Update engineering change request information and keep related records current for team reference.

• Monitor a shared email inbox, respond to routine inquiries, and route requests to the appropriate team members.

• Assist with document updates and content management tasks within Documoto as needed.

• Organize administrative records and support process workflows that improve efficiency for the technical writing team.

• Prepare and assemble printed binders and other physical materials, including items weighing up to 15 pounds when required.

• Previous experience in an administrative support or data entry role.
• Strong Microsoft Excel skills, including sorting data, working with pivot tables, and managing large spreadsheets accurately.
• Excellent attention to detail with the ability to maintain data integrity across multiple documents and trackers.
• Strong organizational skills and the ability to manage several tasks in a structured, timely manner.
• Clear communication skills, including the confidence to ask clarifying questions when directions are unclear.
• Ability to work onsite Monday through Friday in Bangor, Michigan.
• Comfortable working in a business casual environment and wearing closed-toe shoes when needed on the production floor.