Administrative Assistant II - Abbott Vascular Division

Job Opportunity Administrative Assistant II – Santa Clara, CA. In this role, you will provide primary administrative and overall support and coordination for the Abbott Vascular Divisional Vice President, Product Development. You will be responsible for completing special assignments and projects to enable efficient departmental operations and interacting with key internal and external stakeholders. Responsibilities Assist the Divisional Vice President with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing, and updates on compliance deliverables. Lead, organize, and manage all details related to event planning for corporate onsite and offsite meetings. Create, edit, review, proofread, and manage complex documents, spreadsheets and presentations requiring aggregation of materials and input from multiple stakeholders. Proficiency with MS Excel and PowerPoint is essential. Submit invoices for payment processing in a timely manner. Create polished executive presentations and develop and edit departmental communications such as organizational announcements; maintain and update org charts on a monthly basis. Provide general office support—including mail distribution, answering telephones, filing, catering, ordering supplies, etc. Support new hire onboarding and participate in employee engagement projects. Prepare and update reports, memoranda, and correspondence as required. Apply high attention to detail and maintain organization to ensure quality work products and adherence to deadlines; be self‑motivated and able to work with limited direction. Lead special projects as assigned. Perform other related duties and responsibilities as assigned. Required Qualifications High School or GED diploma. 3+ years of senior-level administrative experience, including support and project coordination for top-level leaders. Proficiency with MS Office Suite (Excel, Word, PowerPoint, Outlook). Strong verbal and written communication skills at all levels of the organization. Preferred Qualifications Bachelor’s degree. Equal Opportunity Employer Abbott is an Equal Opportunity Employer, committed to employee diversity. Pay Range The base pay for this position is $27.35 – $54.75 per hour. In specific locations, the pay range may vary from the posted range. #J-18808-Ljbffr