Talent Acquisition Coordinator 40 hour

Job Description The Talent Acquisition Coordinator/Sourcer plays a vital role in supporting Hebrew SeniorLife’s recruitment processes by managing administrative tasks, coordinating interviews, maintaining candidate databases, and facilitating communication between candidates and hiring teams. This position is essential for ensuring a seamless and efficient hiring process, enhancing the candidate experience, and supporting the overall talent acquisition strategy of the organization to attract and retain high-performing talent. This role requires onsite presence four - five days per week, with coverage in either Dedham or Roslindale, MA, based on business needs. Core Competencies Strong Customer Service Skills: Deliver exceptional support and communication to candidates, hiring managers, and recruiters, ensuring a positive experience throughout the hiring process. In-depth Knowledge of Talent Acquisition Processes and Systems: Thorough understanding of recruitment workflows, ATS platforms, and related tools to facilitate efficient operations. Exceptional Organizational Skills: Effectively manage multiple tasks, priorities, and schedules with attention to detail and accuracy. Position Responsibilities Collaborate closely with Recruiters to coordinate virtual and on‑site interview schedules between candidates, departments, administrators, and hiring managers, ensuring smooth operations. Manage interview logistics and facilitate communication to support the overall candidate and hiring manager experience. Act as the main point of contact for candidates for interview coordination, keeping them informed throughout the recruitment process. Assist with onboarding for new hires: manage background and reference checks, Form I‑9 validation, Occupational Health appointments, licensure / certification, and ensure all necessary documentation is completed. Maintain accurate records of candidates, interviews, and hiring metrics using applicant tracking systems (ATS) or other recruitment tools. Post and manage job openings in ATS and various job boards. Monitor and analyze key performance indicators (KPIs) related to talent acquisition and provide insights for continuous improvement. Ensure recruitment practices comply with legal and organizational standards and prepare reports on recruitment activities and metrics. Provide support for ad‑hoc projects and Talent Acquisition initiatives, including Employee Referral Program, Sign‑On Bonuses, external recruitment events, and employer branding campaigns. Coordinate with Payroll to ensure accurate alignment with best practices. Provide front desk coverage and new employee orientation support, as needed. Build and nurture long‑term relationships with passive candidates to create pipelines for future hiring needs (Sourcer responsibilities). Conduct market research to identify target companies, competitor talent, and emerging industry trends. Support Recruiters by conducting initial outreach and pre‑screening interviews. Partner with marketing and branding teams to attract top talent through engaging campaigns and job postings. Stay updated on the latest sourcing tools, technologies, and best practices. Focus on sourcing candidates from under‑represented groups to support DEI goals. Participate in job fairs, information sessions, and special recruiting events as needed. Qualifications Bachelor’s degree with 2 to 5 years of work experience in talent acquisition. Workday Recruiting experience is required. Exceptional Microsoft Outlook calendar management skills. Experience using LinkedIn Recruiter preferred. Skilled at balancing multiple priorities in a fast‑paced work environment. Knowledge of basic employment law and ethics of recruitment. Excellent interpersonal and communication skills. Adaptable and open to learning new systems and processes. Physical Requirements Must be able to sit for long periods at a desk using a computer and phone. View computer screen for long periods. Must be able to lift, pull, and push 50 pounds. Remote Type Hybrid Salary Range $22.34 - $31.27 #J-18808-Ljbffr Hebrew SeniorLife, Inc.