Contracts Analyst

Job Description

Job Description

Description:

General Summary: The Contract Analyst will be expected to run queries on previous contract spend to analyze usage, profitability, and strength of partnership between the 2 business entities. Make contract change recommendations on rates and renewals while analyzing any financial impact of clauses, liabilities, stipulations, and/or obligations. Draft provisions or amendments, ensuring the contract is in the best interest of the company, is accurate, compliant with all legal responsibilities, and reduces risk. The Analyst will be responsible for updating and maintaining software with all contract dates and will generate notifications to the necessary parties prompting changes accordingly.  

Duties and Responsibilities (functions considered essential are marked by an *):

• Support the Contracts Administrator with contract review of terms and conditions, indemnification, legal language, and key points of contention
• Review annual spend, provide pricing analysis upon contract renewals 
• Review Customer PO’s for proper terms, notify PO Manager for acceptance in customer portals  
• Review contract language for Subcontractor agreements
• Provide back up to Invoicing department for customer billing “as-needed”
• Analyze bid performance data and provide recommendations on margin management to Estimating Manager
• Conduct internal audits of invoices for proper contract application
• Assist with running queries on project revenue and profit analysis from Dynamics, as needed.  
• Contract Management Software support: load and track documents, generate contract templates, identify upcoming expiration dates and communicate with leadership for renewal 
• Assist with rate table creation  
• Provide feedback to operations and contracts administration on how best to structure pricing to optimize system attributes and reduce processing costs. 
• Secondary liaison with HSI / HRI legal counsel on contractual or legal issues, as well as between company, subcontractors and any/all interested parties connected by contractual agreements 
• Evaluates or monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations
• Run financial transaction transfer in the project module of the accounting software, and post General Ledger batches, if needed.  
• Perform month-end closes in the project system of the accounting software system.
• Run analysis queries in strategy companion software system and/or SQL Query analyzer for executive management
• Train within the Invoicing department for better understanding of the role and departmental processes.
• Assist with recruiting, training, and developing support personnel to ensure adequate back-up to your role
• Perform other incidental and related duties as required

JOB QUALIFICATIONS (refers to job, not incumbent): 

Educational Requirements: 

Bachelor’s degree in finance or equivalent required

Required Certification/Licensure: None required 

Experience Requirements:

5-8 years related experience in Accounting and/or Accounts Receivable and 3-5 years of experience with contract language, understanding, and application.

Knowledge / Skills:

Good word processing, database, e-mail and spreadsheet applications skills; 10 Key by touch; detail oriented; working knowledge of bookkeeping practices and procedures; ability to identify discrepancies and determine alternative courses of action; good written and verbal communication, interpersonal, leadership, geographic and basic math skills; ability to analyze and solve problems.

Physical Demands:

Must be able to lift/carry materials up to 25 lbs, move about the work site, turn on and operate a computer in the applicable environment, communicate efficiently and effectively on the telephone or in person, and complete required paperwork. Also may be required to sit at a computer terminal for an entire workday.

Travel: None

Working Conditions: 

Employee primarily works in a standard indoor office environment.

Position Interacts With (indicate internal and external contacts):

Company and subsidiary company staff and management; customers