Mechanical Project Coordinator

Job Description Job Description Mechanical Project Coordinator
Location: Corporate Office (Springfield, TN)
Department: Operations / Installation
Employment Type: Full-Time
Position Summary
We are seeking a detail-oriented Mechanical Project Coordinator to provide mid-level administrative and coordination support to our Mechanical Installation Management team and project execution crews. This role plays a critical part in ensuring mechanical installation projects are documented accurately, tracked effectively, and supported through all phases—from planning and execution through closeout.
The ideal candidate is organized, proactive, and comfortable coordinating across multiple stakeholders in a fast-paced, construction-oriented environment.
Key Responsibilities
Project & Administrative Support
Manage and maintain project documentation including schedules, scopes, change orders, and closeout records
Support project planning, startup, and turnover processes
Track project milestones, deadlines, and deliverables; follow up with internal teams as needed
Prepare project reports, summaries, and status updates
Prepare and manage project tool lists and coordinate material and equipment orders to support on-time delivery
Coordination & Communication
Serve as an administrative liaison between installation teams, project managers, engineers, clients, and suppliers
Coordinate meetings, site visits, and training sessions; prepare agendas and meeting minutes
Assist with supplier coordination and material tracking
Change Orders & Cost Tracking
Track scope deviations and assist in preparing change order documentation
Support project cost tracking, invoice review, and budget reporting
Safety & Compliance Support
Track safety meetings, certifications, and incident documentation
Assist with audits, inspections, and compliance reporting by ensuring all required documentation is current and accessible
General Administrative Functions
Assist with bid and proposal preparation by compiling administrative and cost-related data
Support calendar coordination, travel arrangements, and reporting requirements
Help identify professional development and skill-building opportunities for installation teams
Qualifications
Associate’s or Bachelor’s degree in Business Administration, Construction Management, or a related field preferred
Strong organizational, analytical, and multitasking skills
High proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Ability to work independently, prioritize effectively, and manage multiple projects simultaneously
Experience
2–4 years of experience in project coordination, administrative support, or a similar role
Prior experience in construction, mechanical installation, engineering, or industrial environments strongly preferred
Familiarity with project documentation, scheduling, and change order processes
Ability to problem-solve and make decisions in a fast-paced, deadline-driven environment
Knowledge of construction safety standards and compliance practices is a plus
Experience or familiarity with conveyor systems or mechanical installation processes is highly desirable
Why Join Us
Opportunity to support large-scale mechanical and industrial installation projects
Collaborative team environment with strong operational leadership
Exposure to end-to-end project execution and growth opportunities within the organization
Company Description Fletchline, Inc. is a trusted mechanical installation company specializing in conveyor systems, robotics, material handling equipment, platforms, and structural steel. We partner with major contractors and integrators nationwide to deliver safe, high‐quality installations that keep modern facilities moving.

We take pride in doing things the right way, with strong craftsmanship, clear communication, and a team‐first mindset. At Fletchline, our people are our greatest asset—we offer support, training, and opportunities to grow your career.

Join a company where your work matters and your skills make an impact. Company Description Fletchline, Inc. is a trusted mechanical installation company specializing in conveyor systems, robotics, material handling equipment, platforms, and structural steel. We partner with major contractors and integrators nationwide to deliver safe, high‐quality installations that keep modern facilities moving.\r\n\r\nWe take pride in doing things the right way, with strong craftsmanship, clear communication, and a team‐first mindset. At Fletchline, our people are our greatest asset—we offer support, training, and opportunities to grow your career.\r\n\r\nJoin a company where your work matters and your skills make an impact.