ACCOUNTING ADMINISTRATOR I (SUPERVISOR)

Job Description and Duties

ACCOUNTING ADMINISTRATOR I (SUPERVISOR) – ADMIN DIVISION / ACCOUNTING SECTION /  ACCOUNTS PAYABLE-PCARD, UTILITIES AND SETTLEMENTS UNIT

The reporting location for this position is at 715 P Street, Sacramento, CA. This position will work under the general supervision of the Accounting Administrator II.

The Accounting Administrator I (Supervisor) is primarily responsible for planning, organizing, and delegating work assignments related to P-Card transactions, utilities, direct transfers and settlements. Additionally, this role ensures compliance with reporting requirements, including Use Tax and 1099 reportable payments. The incumbent performs the full range of supervisory and management duties, including, but not limited to: interpret and adhere to policies, rules, laws, regulations, and bargaining unit contracts; provide direction and guidance regarding work assignments and daily work activities to ensure timely completion of assignments; review work and evaluate performance of staff by providing regular feedback and completing timely probationary reports, annual performance appraisals, and individual development plans; monitor employee performance and, if necessary, utilize progressive discipline principles and procedures; complete personnel documentation and utilize the competitive hiring process; and approve or deny administrative requests including leave, overtime, travel, and training.

The incumbent will also assist the Accounts Payable Manager with various accounting projects and initiatives. This position requires ongoing communication and collaboration with accounting staff at all levels, as well as Budget and Bonds personnel and Field staff.

We are located close to the State Capitol, Downtown and Light Rail.

Training and Development Assignments may be considered.

This position is designated as telework eligible-office centered.

State housing is not available. For further information regarding this position, please contact Anderw Angoncillo at View phone number on us.fitly.work or View email address on us.fitly.work.

This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting.

You will find additional information about the job in the .

Special Requirements

A STATEMENT OF QUALIFICATIONS (SOQ) IS REQUIRED . Applicants must include it for this recruitment. Applications without an SOQ or include an SOQ that does not directly answer all the items below will not be considered. Resumes do not take the place of the SOQ. 

In addition, you must:

• Include your first and last name at the top of the page

• The SOQ must be typed with 1” margins, that is no more than 2 pages in length, single-spaced, in Arial 12-pt font size

• Number your responses

• Directly address your responses according to the SOQ questions.

To be considered for this position, we require a Supplemental Questionnaire that answers the following questions:

1. Describe your experience that most qualifies you for the position as it relates to the duty statement.
2. Describe your experience that demonstrates your ability to manage critical workload, meet deadlines to meet program goals.

3. Describe your approach in making decisions and solving problems.

Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position official sealed transcripts will be required prior to appointment.

DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.)

SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Instructions

If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-070-4549-011 and the Job Control # JC-535459 in the “Examination or Job Title for which you are applying” section on the STD. 678. 

Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered.

Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please see "Special Requirements"