Accounting Specialist

Job Description

Job Description

Accounting Specialist

Pacific, MO (onsite)

SUMMARY:

The A/P & A/R Accountant supports Walker Products' Mexico operations in San Mateo Atenco/Toluca by managing daily accounts payable and accounts receivable activity, maintaining accurate records, and supporting timely month-end close. This position works closely with local operations, purchasing, sales, vendors, customers, and the U.S. corporate accounting team. The ideal candidate is detail-oriented, bilingual in Spanish and English, and experienced with Mexican invoicing and supporting documentation requirements.

PRIMARY RESPONSIBILITIES:

• Process vendor invoices, expense documentation, and credit notes accurately and on time, including account coding, approvals, and supporting documentation.
• Perform three-way matching of purchase orders, receiving records, and vendor invoices; research and resolve pricing, quantity, tax, and receipt discrepancies.
• Review vendor fiscal documents for completeness and support validation of CFDI requirements before payment processing.
• Prepare payment proposals and payment files according to approved terms, cash requirements, and internal authorization controls.
• Maintain vendor accounts, reconcile vendor statements, respond to inquiries, and resolve outstanding balances or duplicate items.
• Generate customer invoices, credit notes, and related documentation accurately and in accordance with commercial terms and applicable Mexico requirements.
• Apply customer payments, deposits, deductions, and adjustments to the appropriate accounts and invoices.
• Monitor accounts receivable aging, follow up on past-due balances, document collection activity, and escalate credit or payment concerns when appropriate.
• Reconcile A/P and A/R subledgers to the general ledger and prepare supporting schedules for month-end close.
• Record and reconcile intercompany transactions, bank activity, foreign-currency items, and assigned balance-sheet accounts.

ADDITIONAL RESPONSIBILITIES:

• Support monthly accruals, cash forecasting, financial reporting, audit requests, and information needed by external accounting or tax advisors.
• Maintain complete, organized electronic records and ensure transactions comply with company policies, approval limits, and internal controls.
• Support IVA/VAT schedules, vendor withholding documentation, and other records requested for Mexican statutory accounting and tax compliance.
• Identify process gaps and recommend improvements that increase accuracy, visibility, and efficiency across Mexico accounting operations.
• Perform other accounting and administrative duties as assigned to support business needs.

KNOWLEDGE AND SKILL REQUIREMENTS:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Three or more years of accounting experience with direct responsibility for both accounts payable and accounts receivable; manufacturing, distribution, or automotive experience is preferred.
• Working knowledge of Mexican invoicing practices, CFDI documentation, IVA/VAT support, vendor withholding documentation, and audit-ready recordkeeping.
• Experience with ERP and accounting systems; Epicor experience is preferred.
• Strong Microsoft Excel skills, including formulas, reconciliations, filters, lookups, and pivot tables.
• Professional proficiency in Spanish and English, with the ability to communicate effectively with Mexico operations and U.S.-based colleagues.
• Strong analytical, organizational, and problem-solving skills with consistent attention to detail.
• Ability to manage competing priorities, meet closing and payment deadlines, and maintain confidentiality.

WORKING CONDITIONS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

The employee frequently is required to use hands or fingers, handle objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift/move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other duties requested by an authorized person. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.