Executive Assistant

Job Description

The role is in Brickell, FL.

Responsibilities

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• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
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• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
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• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
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• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
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• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
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• Performs additional duties as assigned by executives.
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• Performs other related duties as assigned.
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Qualifications

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• Excellent verbal and written communication skills, Bilingual English/Spanish.
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• Excellent organizational skills and attention to detail.
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• Excellent time management skills with a proven ability to meet deadlines.
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• Ability to function well in a high-paced and at times stressful environment.
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• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
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• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
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Education and Experience:

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• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
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• At least four years of related experience required.
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