Assistant Director of Financial Aid

The Assistant Director of Financial Aid plays an integral role in the administration and delivery of federal state institutional and private financial aid programs at Transylvania University. Working under the direction of the Director of Financial Aid this position is responsible for managing assigned financial aid programs and processes while ensuring students receive accurate timely and compliant financial aid assistance.

The Assistant Director works directly with students and families throughout the financial aid process and contributes to the successful execution of annual financial aid cycles for both new and returning students. This position has primary responsibility for the administration of Veterans Affairs (VA) educational benefits alternative/private loans outside scholarships state grant programs and assigned federal loan processes.

The Assistant Director also supports the overall operations of the Financial Aid Office through financial aid packaging file and document management federal loan processing and coordination with other University offices. The position requires strong attention to detail sound judgment and the ability to evaluate how changes to a students enrollment housing or other financial resources affect overall financial aid eligibility.

Essential Duties and Responsibilities

• Package financial aid for new and returning students in accordance with federal state institutional and University policies

• Review and update student housing status and make appropriate adjustments to financial aid eligibility and awards

• Award outside scholarships and evaluate the impact of additional financial resources on existing federal state and institutional financial aid

• Administer and award Veterans Affairs (VA) educational benefits for eligible students in accordance with applicable requirements and University procedures

• Serve as a resource for students and families regarding the coordination of VA educational benefits with other forms of financial aid

• Certify and process alternative/private loan applications and ensure loan amounts are within applicable student eligibility and cost of attendance limits

• Utilize the U.S. Department of Educations Common Origination and Disbursement (COD) system to monitor and assist with federal student loan processing

• Review federal loan records to help ensure students have completed applicable loan requirements prior to disbursement

• Identify and assist in resolving outstanding federal loan requirements or discrepancies

• Assist students with federal student loan exit counseling requirements and provide guidance regarding completion of required processes

• Administer assigned state grant programs and ensure eligible students are awarded accurately and timely

• Monitor student eligibility for state financial aid programs and make necessary award adjustments

• Complete required reporting and reconciliation of state grant funds

• Maintain accurate and organized physical and electronic financial aid files in accordance with institutional policies and applicable record-retention requirements

• Protect the confidentiality and security of student financial information in accordance with FERPA and University policies

• Support efforts to maintain consistent and efficient electronic document and file-management processes

• Counsel students and families regarding financial aid eligibility awards loan requirements and financial aid processes

• Respond to student and family questions in a timely accurate and professional manner

• Assist students in understanding financial aid requirements outstanding documentation and changes to their financial aid packages

• Collaborate with the Director and other Financial Aid staff to ensure timely completion of annual processing cycles and office priorities

• As a member of the Enrollment Management team work collaboratively with other University offices including Admissions Student Accounts/Billing Registrar and other campus partners to resolve student financial aid issues

• Maintain current knowledge of federal state institutional and University financial aid policies and procedures

• Perform other duties related to the administration of financial aid as assigned

Required Qualifications

• Bachelors degree from an accredited institution

• Experience in financial aid student financial services higher education or a related field

• Working knowledge of financial aid principles regulations and processes

• Strong attention to detail and ability to maintain accuracy while managing multiple responsibilities

• Strong organizational and time-management skills with the ability to prioritize work under established deadlines

• Ability to interpret policies and apply them consistently to individual student circumstances

• Strong written and verbal communication skills

• Demonstrated commitment to providing excellent service to students and families

• Ability to work both independently and collaboratively in a team environment

• Ability to maintain confidentiality and handle sensitive student and financial information with professionalism

Preferred Qualifications

• Four or more years of experience in financial aid administration or a related higher education setting

• Experience administering federal state institutional or private financial aid programs

• Experience with Veterans Affairs educational benefits

• Experience with alternative/private education loan certification

• Experience with state grant administration reporting or reconciliation

• Experience using the U.S. Department of Educations COD system

• Experience with financial aid systems such as PowerFAIDS Ellucian Technolutions Slate or similar student information systems

• Experience at a small private tuition-driven institution

Working Conditions and Physical Requirements

• Standard office environment with extended screen time

• Regular interaction with students families University staff and external agencies

• Occasional evening or weekend hours during peak processing periods enrollment events or other University activities

• Hybrid work arrangements may be available in accordance with University policy and at the discretion of supervisor

Required Experience:

Director