Field Administrative Assistant

Job Title: Field Administrative Assistant (Construction Operations)

Role Overview
We are seeking an organized, resourceful, and energetic Field Administrative Assistant to support our Site Superintendents and field project teams. In this role, you will play a pivotal part in managing on-site administrative operations, including union workforce onboarding, weekly payroll processing, resource tracking, badge coordination, and general jobsite office support.

This is a dynamic, fast-paced on-site role combining human resources coordination with project administration. You will serve as the primary administrative point of contact for field staff, ensuring compliance with I-9 and safety standards, verifying daily attendance, managing timecards, and coordinating project logistics. If you thrive in a collaborative construction environment and possess exceptional organizational skills, we want to hear from you.

Key Responsibilities
Union Workforce Onboarding & Compliance
• New Hire Processing: Facilitate union workforce onboarding, ensure strict compliance with I-9 documentation requirements, and manage site orientation and badging.
• Onboarding Support: Guide new employees through digital orientation videos, system logins, and tablet-based onboarding tools.
• Records Management: Maintain accurate, up-to-date digital and physical records of all field onboarding processes.

Payroll & Timecard Management
• Timecard Processing: Review, enter, and submit weekly timecards for field staff, proofreading entries meticulously to prevent payroll errors.
• Payroll Reporting: Generate and distribute payroll reports covering incentives, per diems, and adjustments; manage paycheck sorting and distribution.
• Personnel Changes: Handle field dispatching requests, terminations, and personnel action updates (PARs).

Resource Tracking & Site Administration
• Workforce Tracking: Track daily attendance and workforce resources on site using specialized workforce management and project tracking software.
• Daily Rollcalls: Conduct daily rollcalls and verify on-site staff presence for accurate labor reporting.
• Field Support: Consolidate and submit daily progress reports, manage basic on-site IT requests, maintain safety training logs, order site supplies, and coordinate catering for meetings.

Qualifications & Requirements
Minimum Qualifications
• Education: High School Diploma or GED required (Associate's or Bachelor's degree in a related field is a strong plus).
• Experience Baseline: Minimum of 3+ years of professional administrative experience (previous experience in a construction, engineering, or industrial jobsite environment is strongly preferred).
• Technical Mastery:
oStrong proficiency in Microsoft Office Suite, with advanced skills in Excel, Word, and Outlook.
oFamiliarity with electronic payroll management, timecard entry, and workforce tracking software.
oWorking knowledge of I-9 verification rules and general HR onboarding protocols.
• Core Competencies: Resourceful problem-solver capable of adapting to changing project needs; exceptional organizational skills and attention to detail; strong communication skills for interacting effectively with both field craft workers and corporate office personnel.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)


AllSTEM Representative Contact Info

Account Executive:


Perry


Branch Phone:


View phone number on click.appcast.io


Location:


Houston, TX