Administrator, Corporate Access

Corporate Access Administrator

TD Securities is currently seeking a Corporate Access Administrator to join our team based in New York. Candidates should have an understanding of financial markets, thrive working in a fast-paced environment and be a self-starter. The position will be a key member of the team to support the various Corporate Access activities and team members.

Key Responsibilities:

• Ability to work independently while managing multiple projects (including data entry)
• Support Analyst marketing including Set up and Hosting meetings and webinars over video (Zoom, MS Teams)
• Tracking & Allocation: track and organize inbound meeting requests across a large sales team
• Event Planning:
• On site: Event check in and set up, registrations at smaller events/meetings.
• Planning Venue scouting including pricing or contract negotiations
• Data Management: maintain and update corporate access data within CorpAxe and internal trackers, ensuring accuracy across meetings, contacts, and historical interactions
• Multi-task within a fast-paced and dynamic environment while focusing on details.
• High level of discretion and professionalism when handling sensitive information

Depth & Scope:

• Strong organizational skills with the capacity to manage multiple priorities and deadlines
• Detail-oriented, proactive, and consistently produces high-quality, accurate work
• Highly collaborative team player able to partner closely with the EA team and internal stakeholders
• Comfortable working with people at all organizational levels, as well as a high-pressure environment
• Ability to work independently with a strong sense of ownership and follow-through
• High level of discretion and professionalism when handling sensitive information
• Comfort with and interest in leveraging AI tools and technology to improve workflows and efficiency
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• Familiarity with CorpAxe or similar corporate access platforms
• Ability to understand business strategies and partner across divisions
• Strong team player with a willingness to pivot across multiple projects and teams, adaptable with a can-do attitude.

Education & Experience:

• Bachelor's degree, or specialized training / equivalent work experience
• 3+ Years of related experience
• Ability to work independently with minimal supervision, establishes priorities, and possesses strong communication, analytical and problem solving skills
• Management experience and solid computer skills a must

Preferred Qualifications:

• Bachelor's degree in finance, business or related field; strong understanding of the financial markets
• Strong planning, organization, and problem-solving skills with high attention to detail
• Analytical mindset with the ability to interpret financial data and market research
• Proactive and self-motivated with the ability to work independently and as part of a team
• Excellent communication, attention to detail and multi-tasking capability
• Knowledge of Microsoft Office Suite (PowerPoint, Word, Excel), Zoom and MS Teams as well as ability to quickly learn applications specific to our team
• Ability to leveraging AI tools and technology to improve workflows and efficiency strongly preferred
• Professionalism - this team works with people at all organizational levels, as well as a high-pressure environment
• Strong team player with a willingness to pivot across multiple projects and teams, adaptable with a can-do attitude.

Physical Requirements:

• Domestic Travel Occasional
• International Travel Never
• Performing sedentary work Continuous
• Performing multiple tasks Continuous
• Operating standard office equipment - Continuous
• Responding quickly to sounds Occasional
• Sitting Continuous
• Standing Occasional
• Walking Occasional
• Moving safely in confined spaces Occasional
• Lifting/Carrying (under 25 lbs.) Occasional
• Lifting/Carrying (over 25 lbs.) Never
• Squatting Occasional
• Bending Occasional
• Kneeling Never
• Crawling Never
• Climbing Never
• Reaching overhead Never
• Reaching forward Occasional
• Pushing Never
• Pulling Never
• Twisting Never
• Concentrating for long periods of time Continuous
• Applying common sense to deal with problems involving standardized situations Continuous
• Reading, writing and comprehending instructions Continuous
• Adding, subtracting, multiplying and dividing Continuous