Executive Assistant - Corporate/Investment Banking

Executive Assistant

We're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

What You'll Be Doing:

The Executive Assistant will provide administrative support to key senior members of the US Corporate & Investment Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.

How You'll Succeed:

Administrative support:

• Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors
• Experienced with managing quickly changing priorities with good judgment, discretion and diplomacy, and execute administrative and operational decisions with excellence
• Ability to work independently and collaboratively with cross functional teams
• Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings
• Direct any department inquires in a professional manner to appropriate teams
• Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget, organize monthly team lunches
• Partners with IT Team to resolve technical issues with office equipment, and access to systems and applications, assists with onboarding and offboarding employees per respective teams
• Manages office supplies, pitch book materials, stationery orders, business cards, facilities issues
• Collaborate with CIBC assistants from multiple teams across the firm
• Assists with projects, research, and improving business efficiency

Technology/equipment support (set up, maintenance and repairs):

• Provide daily technology support and management of printers, mobile devices and computers in accordance with CIBC policies
• Investigate system/software problems. Prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner.
• Liaise and trouble shoot with various technology support groups when escalating urgent matters. Use sound judgment to ensure the correct solution is identified and implemented
• Disseminate technology information, as required, to department personnel
• Track and manage inventory of all department hardware and software
• Work with external vendors, suppliers and technical support to ensure efficient department operations
• Act as a resource to department users and coordinate training on new equipment
• Maintain current knowledge of hardware, software applications and corresponding policies at CIBC

Who You Are:

You can demonstrate experience with:

• A minimum of 5+ years of Executive Administrative experience working in a fast paced corporate environment
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Ability to manage multiple priorities and exercise good judgment to resolve with a solutions driven mindset and professional rigor
• Excellent organizational and communicational skills, with both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
• Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
• Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
• Strong technical skills to support maintenance of office equipment
• You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best.
• Your influence makes an impact. You know that relationships and networks are essential to success. You inspire outcomes by making yourself heard.
• You're digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends.
• You're driven by collective success. You know that collaboration can transform a good idea into a great one. You understand the power of an inclusive team that enjoys working together to create a shared vision.
• Values matter to you. You bring your real self to work and you live our values trust, teamwork, and accountability.

What CIBC Offers:

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know:

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact View email address on click.appcast.io
• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.
• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location:

NY-New York, 300 Madison Ave Fl 8

Employment Type:

Regular

Weekly Hours:

40

Skills:

Accountability, Administrative Support, Communication, Decision Making, Driven, Event Management, Microsoft Office, Multitasking, Office Administration, Organizational Efficiency, Travel Coordination