Office Manager

Office Manager Opportunity At Arco

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself and others to the highest standard? If the answer is, "Yes!" then we have an opportunity that will impress you. Who are we? We are ARCO, the Design/Build Experts.

We are looking for a highly motivated Office Manager, who is passionate about the construction process to join our established Louisville team. At ARCO, every associate is empowered to drive their success. You'll be responsible for project performance and profit from day one!

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Generously funded profit sharing
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates' children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• 100% paid 10-week maternity leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

A DAY IN THE LIFE

Office Coordination

• Take a lead role in upholding our work hard/play hard company culture
• Plan events and cultural initiatives for the office (summer picnics, team building activities, holiday decorating events, community service events, other miscellaneous events)
• Prepare for meetings and trainings including scheduling, printing handouts, and coordinating catering
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager's absence
• Order office supplies as needed and keep track of office inventory
• Making travel arrangements when necessary
• Upkeep and organization of the office
• Coordinate with the HR department and facilitate onboarding needs for new employees
• Coordinate with the Marketing department to organize and update materials as needed

Project Support

• Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports
• Provide Project support with filing drawings, printing, drawing logs, maintaining FTP site and PlanGrid, filing job site photos, processing subcontracts, and change orders
• Assist Project Managers with Proposals as needed. This may include typing up proposal letters, outline specifications, manage the work/design schedule, and assemble proposal books in a timely manner as per Project Manager
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing, and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets, and then assembling once provided with rest of the materials by Project Manager
• Maintain project files, including preparing new files, and sending old files off-site
• Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed

NECESSARY QUALIFICATIONS

• 5 years of office administration and project support experience, construction industry experience preferred
• College degree preferred
• Excellent computer skills, must be proficient in Microsoft Word and Excel
• Experience working in Vista, Procore or similar accounting/ERP system preferred
• Experience with document management within a file-sharing system preferred (dropbox, sharepoint, onedrive, etc.)

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,550 design-build projects nationwide. We ranked #6 on ENR's Design-Build Firms list and #29 on ENR's Top 400 Contractors list of 2025. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you.

ARCO does not accept unsolicited resumes from individual recruiters or third party recruiting agencies without pre-approval from ARCO's Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

LEGAL DISCLAIMER

EOE, including disability/vets