Accounts Payable Specialist

Description

• Review vendor invoices, match to purchase orders and packing slips, research and resolve discrepancies, and voucher into the accounting system. • Reconcile and post accounts payable batches in accounting system. • Print, review, reconcile, allocate to job costs, and voucher into the accounting system expense reports for field service jobs. • Reconcile and voucher weekly UPS billings into the accounting system. • Review and voucher LTL freight invoices, both internal and intercompany, into the accounting system. • Review and voucher multi-site utility invoices into the accounting system. • Assist purchasing department employees with transactions when required. • Print and obtain authorized signatures on all accounts’ payable checks. • Upload all AP documents to electronic filing system. • Assist with month end and year end close as requested. • Assist with various audits as requested.

Skills

Sap, Microsoft office, Accounts payable, Invoice processing, Accounting, Invoicing, Data entry, Purchase order

Top Skills Details

Sap,Microsoft office

Additional Skills & Qualifications

• Excellent written and verbal communication skills, with the ability to translate complex financial data into clear, actionable insights for non-finance stakeholders. • High level of personal effectiveness with strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced onsite environment • Strong understanding of accounting principles (GAAP) and their application within the Accounts Payable function. • Demonstrated experience supporting cash flow management, payment forecasting, and working capital optimization. • Knowledge of internal controls, audit compliance, and financial policies related to Accounts Payable operations. • Proven ability to identify and implement process improvements, automation initiatives, and financial efficiencies within AP processes. • Proficiency in ERP systems and accounting software (such as Infor SyteLine, SAP, Oracle, NetSuite, or similar financial systems). • Demonstrated high level of ethical conduct, integrity, and professionalism in handling confidential financial and operational information • Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office applications (e.g., Outlook, Word, PowerPoint), with demonstrated experience utilizing ERP and other accounting/financial systems to support reporting, analysis, and day-to-day financial operations. Two years of experince

Experience Level

Intermediate Level

Job Type & Location

This is a Contract position based out of Fremont, CA.

Pay and Benefits

The pay range for this position is $24.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fremont,CA.

Application Deadline

This position is anticipated to close on Jun 12, 2026.

About Aerotek

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.