Accounts Payable Specialist

Account Payable Specialist - Processor (Contractor)

Position Overview:
To support &/or complete various invoice processing and resolution tasks on the North America Accounts Payable (AP) team. This can include but is not limited to preparing invoices for processing by converting pdf invoices to electronic format and accurately indexing invoices into the ERP system, invoice processing in the SAP ERP system, invoice resolution, researching, and troubleshooting in a high-volume environment.


Primary accountabilities and areas of involvement:

• Preparing invoices for processing:

• Sort incoming invoices - Electronic and physical invoice submissions from vendors
• Scanning and indexing invoices
• Review invoices for invoice requirements and invoice rejection as needed
• Review and action invoices accurately and timely
• Prioritize urgent invoices appropriately

• Invoice processing, invoice resolution & researching / troubleshooting:

• Review invoices for appropriate documentation and approval prior to payment processing
• Process AP invoices against applicable Purchase Orders using a three-way match.
• Review and prioritize invoices according to cash discount potential and payment terms
• Understand and apply internal control requirements related to AP tasks performed

• Sort and distribute incoming mail, external and internal to the appropriate staff for review and approvals
• Respond to internal & external inquiries
• Perform ad-hoc duties as requested by the team lead and/or AP Manager

The successful candidate should possess the following skills:
• Strong attention to detail and accuracy.
• Strong problem-solving skills, basic accounting principles knowledge, and research and resolution skills
• High degree of initiative, self-starter, demonstrating the ability to function independently and resolve issues in a timely manner
• Sense of urgency and ability to meet tight deadlines utilizing sound decision-making and prioritization skills in an environment of competing demands
• Proficient in 10 key, ability to type 30 wpm
• Ability to function independently and resolve issues
• Good decision-making and prioritization skills
• Strong proficiency in Client Outlook & Client Excel
• Ability to learn and use multiple systems and business processes as well as the ability to train others
• Strong professional communication skills both written and verbal
• Ability to apply confidentiality protocols to handling related to sensitive financial information

Experience
• Minimum of 2 years of Accounts Payable experience using a Financial ERP system
• College degree or equivalent work experience is required
• Thorough knowledge of applicable Accounts Payable/General Ledger system and procedures, financial chart of accounts, and corporate procedures
• Knowledge of internal control best practices