Fiscal Assistant II/III

Fiscal Assistant II/III Job No: 539217 Work Type: Full Time Location: Main Campus (Gainesville, FL) Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department: 19010800 - EG-FISCAL - PERSONNEL Job Description The Fiscal Assistant II/III provides financial and administrative support to faculty, staff and students across the college under the direction of the Director or Associate Director. Responsibilities include procurement, accounts payable, travel coordination, financial oversight and customer service. Responsibilities Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as the primary contact for procurement-related questions. Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain accurate ledger reconciliation with the HWCOE. Travel Coordination: Support faculty, staff, students and visitors with travel requests and reimbursements, maintain audit-ready records, and ensure compliance with university policies. Financial Oversight: Monitor budgets, account balances and encumbrances, run daily reports, and contribute to ongoing fiscal integrity. Customer Service: Build strong relationships across departments, answer fiscal questions, and provide clear guidance on purchasing and travel procedures. Classification Minimum Requirements Level II: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience. Level III: High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for required experience. Preferred Qualifications Familiarity with basic accounting and budget principles, especially in higher education or research environments. Proficiency in Microsoft Office Suite (Excel, Outlook, Word), PeopleSoft, and myUFL systems. Strong communication, problem‑solving and time management skills. Ability to work independently and collaboratively in a fast‑paced setting. Knowledge of University of Florida procurement, travel and disbursement procedures. Expected Salary Level II: $20.00 – $24.00 per hour Level III: $23.00 – $27.00 per hour Benefits Stability and comprehensive benefits of working for a top public university, including health insurance, retirement plans, paid time off and tuition assistance. Our Commitment The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call View phone number on click.appcast.io or the Florida Relay System at View phone number on click.appcast.io (TDD) or visit Accessibility at UF. Applications Close: 15 June 2026 #J-18808-Ljbffr