Litigation Legal Assistant - Probate & Estates

Job Description

Pay: $75,000.00 - $90,000.00 per year

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WHY THIS IS A GREAT OPPORTUNITY

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• Join a well-established, full-service law firm with nearly a century of history and a culture built on collaboration, integrity, and genuine care for its people
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• Work on substantive, meaningful matters — estate and probate litigation, guardianship proceedings, and general equity — supporting experienced Partners and attorneys in a respected Elder Law and Trusts & Estates practice
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• A role with real variety — no two matters are the same, and you'll develop deep familiarity with both litigation workflows and sensitive estate/fiduciary proceedings
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• Be part of a team where legal assistants are valued contributors, not just administrative support
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• Competitive compensation plus eligibility for discretionary year-end bonuses and merit-based increases
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• Comprehensive benefits: medical, dental, vision, life and disability insurance, 401(k), generous paid time off, and access to additional voluntary programs
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• A firm that takes work-life balance seriously and actively invests in the professional growth of its staff
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Location: This is a full-time, in-person role based in our Roseland, NJ office — a collaborative, professional environment where the litigation team works closely together and strong working relationships are part of the culture.

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Note: This role requires 4+ years of legal assistant experience supporting litigation attorneys in a law firm setting. Experience with probate, guardianship, estate administration, or general civil/equity litigation is strongly preferred. Candidates without law firm litigation backgrounds will not be considered.

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ABOUT US

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We are a well-regarded, full-service law firm with a proud history dating back to 1930 and a practice spanning 30+ areas of law — from Elder Law, Trusts & Estates, and litigation to corporate transactions, real estate, and beyond. Our team is made up of dedicated professionals who share a commitment to client service, collaboration, and creative problem-solving. We represent individuals, families, and businesses across the country, and we take pride in the inclusive, supportive culture we've built over nearly 100 years. Confidential Employer.

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JOB DESCRIPTION

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• Prepare, revise, proofread, and finalize legal documents including pleadings, motions, certifications, orders to show cause, probate and guardianship filings, and correspondence
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• Electronically file documents in state and federal courts including NJ E-Courts, NYSCEF, and PACER — with accuracy and attention to jurisdiction-specific requirements
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• Assist with guardianship and probate litigation matters: assembling filings, coordinating supporting documentation, and tracking court requirements and deadlines
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• Coordinate and maintain attorney calendars including court appearances, depositions, mediations, hearings, client meetings, and critical filing deadlines
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• Support matters involving fiduciary roles such as Executor, Trustee, and Guardian Ad Litem — tracking required actions and deadlines throughout
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• Assist with discovery management, document productions, exhibit preparation, and trial support
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• Communicate professionally with clients, courts, opposing counsel, and third parties regarding scheduling, document requests, and case status
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• Maintain organized physical and electronic case files across probate, general equity, and civil litigation matters
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• Enter attorney time, assist with billing coordination, and support overall matter management
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• Manage competing priorities across multiple attorneys in a fast-paced, deadline-driven environment
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QUALIFICATIONS

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• 4+ years of legal assistant experience supporting litigation attorneys in a law firm environment required
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• Experience with probate litigation, guardianship, estate administration, or general civil/equity litigation strongly preferred
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• Bachelor's degree, paralegal certificate, or equivalent experience preferred
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• Strong knowledge of New Jersey court procedures and e-filing systems; NY and CT experience a plus
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• Proficiency in Microsoft Office (Word, Outlook, Excel)
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• Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred
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• Strong organizational and time-management skills with the ability to juggle multiple priorities
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• Excellent written and verbal communication skills
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• High level of discretion in handling sensitive client and family matters
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• Ability to work independently while collaborating effectively with a team
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WHY YOU WILL LOVE WORKING HERE

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This isn't a role where you'll be buried in routine tasks. You'll be handling substantive, varied matters — probate disputes, guardianship proceedings, estate litigation — alongside experienced attorneys who rely on their legal assistants as true partners. The firm has built its reputation over nearly 100 years on collaboration, integrity, and treating every member of the team with respect. You'll find a supportive culture, opportunities to grow, and work that actually matters to the clients and families you're helping. If you're a litigation legal assistant who wants a senior-level role at a firm that values what you bring to the table, this is it.

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JPC-1214

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Benefits:

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• Dental insurance
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• Paid time off
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• Retirement plan
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• Vision insurance
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