Front Desk Receptionist / Office Assistant

Job Description

Job Description

Busy general contractor office seeking a professional, organized, and friendly Front Desk Receptionist / Office Assistant to help manage daily office operations and create a welcoming environment for clients, vendors, subcontractors, and staff. This is a great opportunity for someone starting their administrative career and looking to gain experience in the construction and administrative field.

Key Responsibilities

• Greet and assist clients, vendors, subcontractors, and visitors
• Answer and direct incoming phone calls professionally
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain a clean, organized, and professional front office area
• Help ensure the office runs smoothly on a daily basis
• Coordinate and handle general office issues and maintenance needs
• Manage office supplies, equipment, and vendor/service appointments
• Assist with keeping office systems, schedules, and daily operations organized
• Schedule appointments and coordinate meetings
• Assist with filing, scanning, data entry, and office organization
• Support project managers and office staff with administrative tasks
• Handle basic QuickBooks or invoice entry support (preferred)
• Assist with social media or marketing tasks if needed

Qualifications

• Previous front desk, receptionist, or administrative experience preferred
• Experience in a construction or general contractor office is a plus
• Professional appearance and positive attitude
• Strong verbal and written communication skills
• Excellent customer service skills
• Organized, detail-oriented, and dependable
• Ability to multitask and work independently
• Proficient in:
• • Microsoft Office (Word, Excel, Outlook) o QuickBooks (preferred)
  • Procore or construction software experience is a plus