Litigation Docketing Specialist

Litigation Docketing SpecialistGreenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.Join our East Coast Regional Litigation Docketing Team as a Litigation Docketing Specialist located in one of the following offices: Miami, Fort Lauderdale, West Palm Beach, Tampa, Tallahassee or Orlando.We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team.This role will be based out of one of the following offices: Miami, Fort Lauderdale, West Palm Beach, Tampa, Tallahassee or Orlando. The position is hybrid remote with varying in-office schedules depending on office location. This role reports to the Litigation Docketing Supervisor.Position SummaryThe East Coast Regional Litigation Docketing team is a group of experienced legal professionals who have chosen to channel their strong litigation skills into the focus area of calendaring management. The team provides centralized docketing using ProLaw for multiple offices including several national practice area groups. We are looking for a candidate to join the East Coast Regional Team of Litigation Docketing in the role of Litigation Docketing Specialist with litigation experience in Florida. We are considering candidates who can work remotely but live in close proximity to one of our six Florida offices. Candidate should also be flexible to work overtime as needed.Key ResponsibilitiesReviews emails received within each assigned public folder comprised of internal emails from case teams, scanned mail and ECF filings/serves to determine docketing necessityMakes informed decisions as to whether the docket items qualify to be added to each case teams' Outlook calendarAssesses and stages priority of all received items to create a queue for each public folderEnters and updates applicable deadlines in ProLaw using the Westlaw Legal Calendaring Rules.Communicates with case teams to gather necessary information on case set-ups and managementPerforms limited research as needed in the context of verifying applicability of deadlinesResponds to inquiries from the litigation teams regarding docketed events, deadlines, and rulesMaintains and strives to improve processes and procedures to ensure accurate entry of calendar/docket datesPromotes the firm's docketing policies and procedures through all communications with litigation teamsQualificationsSkills & CompetenciesSubstantial experience computing deadlines for state, federal and appellate courtsStrong knowledge of litigation processes, court rules and proceduresStrong critical thinking skills to process complex orders and analyze effects on other case deadlinesAbility to research, analyze and summarize issues in writing and possess excellent attention to detailFamiliarity with various court websites, docket searching and document retrieval databasesAbility to establish and maintain effective working relationships with all levels of the organization and collaborate well in a teamCandidate must be a self-starter who can work independently with minimal supervisionPosition also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasksExcellent interpersonal and communication skills (oral and written), professional demeanor and presentationHigh attention to detail, outstanding organizational skills, and the ability to manage time effectivelyEducation & Prior ExperienceBachelor's Degree or equivalent experience preferredMinimum 7 years of current Florida Litigation experience on case teams and 7 years of current Federal Litigation experiencePrior litigation paralegal or legal secretary experience preferredPrior work experience in large firms preferredTechnologyPrior experience with rules-based calendar systems (ProLaw, Compulaw or eDockets software) requiredComputer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook and Adobe AcrobatExceptional computer skills with the ability to learn new software applications quicklyDemonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environmentFamiliarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directedProactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovationGT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.