Real Estate Legal Administrative Assistant

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Real Estate Legal Administrative Assistant Job Details:

Snell & Wilmer is seeking a highly organized and detail-oriented Real Estate Legal Administrative Assistant to provide administrative and legal support to our Phoenix Office Real Estate Practice Group . The successful candidate will assist attorneys in managing projects, coordinating with stakeholders, and maintaining documentation. This role requires strong multitasking skills, familiarity with real estate, and a proactive approach to anticipating team needs.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office .

Responsibilities will include, but are not limited to the following:

• Administrative Support
  
  • Coordinate attorney calendars, including scheduling meetings, appointments, and travel arrangements.
  • Maintain organized and up-to-date legal files and matter documentation.
  • Prepare, proofread, and edit correspondence, emails, and other communications for attorneys, clients, and external stakeholders.
  • Prepare and process attorney expense reports.
  • Anticipate the needs of attorneys, proactively identify potential issues, and take initiative to ensure priorities are addressed efficiently.
• Document Management
  
  • Draft, proofread, and edit real estate legal documents with a high degree of accuracy and attention to detail.
  • Organize, file, and maintain attorneys’ daily email correspondence in NetDocuments (NetDocs) in accordance with firm policies and matter management procedures.
  • Open and close client matters in compliance with firm procedures.
  • Maintain the confidentiality of sensitive client and firm information and exercise sound judgment in handling all matters.
• Client Communication and Billing Coordination
  
  • Communicate professionally and directly with clients regarding billing inquiries, requests, and follow-up.
  • Coordinate information and administrative needs among attorneys, clients, and other stakeholders to support efficient matter management.
  • Coordinate with attorneys to facilitate the timely completion of billing and administrative tasks.

Experience and Qualifications:

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging .

Snell & Wilmer is an Equal Employment Opportunity employer.

Equal Opportunity Employer

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For further information, please review the Know Your Rights notice from the Department of Labor.