Administrative Assistant - Public Works

The City of Pearland, TX is seeking to hire a full-time Administrative Assistant to lead and improve aspects of the day-to-day operations of our Engineering & Public Works department . Are you data-driven? Are you results-oriented? Could you excel in a fast-paced environment? If so, you may be perfect for this position!

The Administrative Assistant earns a competitive salary of $19.80-$21.43/hour based on experience and qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match , life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.

About The City Of Pearland

Pearland is one of the fastest-growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods , and superb quality of life . Ranked as one of the top ten safest cities in Texas , Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer including professional sports, world-class cultural amenities, and recreation .

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth . Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS THE ADMINISTRATIVE ASSISTANT

Essential Functions

• Answers the telephone and provides information to callers, takes messages, or transfers calls to appropriate individuals.
• Schedules appointments and meetings as needed; transcribes the minutes from meetings in a timely manner.
• Creates, maintains, and enters information into databases.
• Sets up and manages paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as records, correspondence, or other material.
• Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions.
• Creates invoice batches for payment including payroll.
• Prepares purchase orders including research, review of contracts, calculations, document scans and correspondence with vendors.
• Prepares agendas and packets for meetings and posts this information on the City's website for public view.
• Enters and processes purchase requisitions and field purchase orders; enters accounts receivable data and research paid or unpaid invoices; enters purchase order requests and sets up new vendors.

Additional Duties

• Monitors and maintains division budget information for accuracy and departmental and City compliance.
• Assists in preparing payroll by entering timesheet information, tracking vacation and time off requests, including sick and compensatory time.
• Orders and inventories office supplies.
• Assists with planning and conducting emergency management exercises to ensure the emergency operation plan provides accurate guidance in an emergency situation.
• Performs related work as assigned.

Requirements

• Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in accounting or closely related field.
• Requires (2) two years clerical or closely related experience.

Salary: $19.80 - $21.43 per hour

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