Accounts Payable Lead

Job Description

Job Description

If our name sounds familiar, there’s a reason why. We’re the people behind the iconic Koozie® Can Kooler – and more! As one of the largest suppliers in the promotional products industry, you’ve probably seen our work everywhere from your local bank to a large concert or sporting event. We imprint company logos and slogans on everything from pens to coffee tumblers, lunch bags, tech accessories, camp chairs, and award-winning calendars, to name just a few. Our desire to benefit our people, customers, communities, and industry is behind all that we do. We call it Keep It. Give It., and it ensures that we are leaving a positive, lasting impact with the products and solutions we deliver. 

 

Great reasons to join Koozie Group:

• People-first culture
• Flexible schedules
• Great benefits, including:
  • Medical HSA and HRA plans
  • Flex spending accounts
  • PPO dental
  • VSP vision
  • Employee assistance program
  • Employer-paid life insurance
  • 401(k) with employer match
• PTO - Paid Time Off (vacation, sick, personal)
• Advancement opportunities
• Tuition reimbursement
• Employee referral bonus program
• Employee recognition program
• Employee charitable giveback program (up to $250 value)

We’re looking for the right person to fill this role. Read on if you want to know more and discover how we like to keep the good going®! 

 

Job Summary: 

Main Responsibilities: 

The Accounts Payable Specialist will be the lead for Accounts Payable Team. This entails accurate processing of invoices, disbursement requests, vendor inquiries, statement reconciliations, Vendor Management, and analysis. While the role does not have direct people leadership, this individual must be able to provide instruction and guidance to other team members, adapt to changing business requirements, learn new processes, and work in a fast-paced environment while providing a high level of customer service to both internal and external customers. This role offers the opportunity to gain exposure to multiple areas and work closely with cross-functional teams within the organization.

JOB RESPONSIBILITES

• Responsible for the development of Accounts Payable policies. Assist in defining and documenting standard operating procedures for the Accounts Payable Team. 
• Implement Best Practices.
• Full dominium of the essential activities in Accounts Payable Invoice Management (Three way-matching, Two way- matching, unvouchered receipts, etc.).
• Guides and trains staff on invoice account coding.
• Responsible for vendor maintenance and setup which includes IRS 1099 compliance and reporting. Ensure that vendor documentation follows departmental procedures.
• Responsible for gathering support for all audits, including compiling documentation if needed.
• Train AP staff and internal customers on policies and procedures.
• Manage timely monthly reconciliations of external supplier accounts.
• Ensure that Accounts Payable responds to internal and external customer inquiries and requests in a timely and professional manner.
• Reviews internal controls to ensure that the potential for fraud is minimized.
• Reviews Accounts Payable Invoice Management activities to ensure accuracy and the most cost-effective delivery of services.
• Mentors and guides AP Staff regarding invoice processing included complicated and /or unusual items.
• Assists AP Associates regarding projects and analyses related to Accounts Payable 
• Assist in the testing of system upgrades and improvements.
• Escalates any important internal or external communication to departmental manager including system or supplier issues.

• Responsible for assigned ad hoc projects, invoice processing, and analysis.

 

Qualifications:

• High School Diploma plus Post High School Accounting or Business Coursework (AA Degree in Accounting Business Administration) is preferred. 
• Minimum of 2-4 years of Accounts Payable experience required related to the responsibilities specified
• 2 to 4 years of experience using Oracle EBS (R12), or equivalent system required
• 2 to 4 years Automated 3-Way Match Experience 
• Intermediate Proficiency in Microsoft Office (Excel, Word & Outlook) 
• Strong Accounts Payable Skills (includes speed and accuracy with an excellent attention to detail)
• Strong Customer Service skills 
• Strong Organizational and Prioritization Skills
• Demonstrates Positive and Productive Team Skills
• Familiar with a variety of shared services business concepts, practices, and procedures
• Energetic, independent, highly flexible, dependable and possess high ethical standards
• Sales and Use Tax Experience
• Invoice Imaging Experience 
• EDI Experience
• 1099 Processing Experience

 

Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm to Keep the Good Going, you will find your way at Koozie Group.

Koozie Group is proud to be an Equal Opportunity Employer. We do not discriminate against any applicant or employee based on race, age, sex (including pregnancy, childbirth, or related medical conditions), gender, marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. Koozie Group also prohibits harassment of applicants and employees based on any of these protected categories.

In compliance with the Americans with Disabilities Act, Koozie Group will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.