Union Payroll Specialist

Union Payroll Specialist

Location: San Jose, CA Compensation: $75k-90k Schedule: MondayFriday- onsite

About the Opportunity

Our client is seeking a Union Payroll Specialist to join their accounting team. This is a hands-on role responsible for weekly payroll processing, union reporting, certified payroll, and accounts payable. The ideal candidate will have strong attention to detail, excellent organizational skills, and experience working in a union and/or construction environment.

What You'll Do

Payroll & Union Reporting

• Process weekly payroll accurately and efficiently, including wages, overtime, deductions, and benefits.
• Review and verify employee timesheets and resolve payroll discrepancies.
• Maintain accurate employee payroll records.
• Prepare and submit union reports in accordance with collective bargaining agreements.
• Reconcile union-related payroll and financial information.
• Communicate with union representatives as needed.
• Prepare and maintain certified payroll documentation and submissions.
• Ensure compliance with applicable federal, state, and local payroll regulations.

Additional Responsibilities

• Respond to employee and vendor questions related to payroll and payments.
• Maintain organized payroll, union, and AP documentation.
• Assist with audits by providing supporting documentation and reports.
• Collaborate with HR, Finance, and other departments to ensure accurate and efficient processes.
• Assist with additional accounting and administrative projects as needed.

What We're Looking For

• 5+ years of experience in payroll, accounts payable, accounting, or a related function.
• Hands-on experience processing payroll, preferably in a weekly payroll environment.
• Previous union payroll and reporting experience strongly preferred.
• Experience with certified payroll is highly desirable.
• Familiarity with collective bargaining agreements and union requirements.
• Strong understanding of payroll taxes, labor laws, and basic accounting principles.
• Strong Excel and Microsoft Office skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong communication and problem-solving skills.

Preferred Experience

• Construction or contractor industry experience
• Familiarity with certified payroll portals
• Experience working with automated AP and payroll workflows

Why This Opportunity?

• Stable, full-time opportunity with a well-established organization.
• Varied role combining payroll, union compliance, certified payroll, and AP.
• Collaborative team environment.
• Opportunity to take ownership of important accounting processes.
• Competitive compensation and comprehensive benefits package.
• Potential for hybrid flexibility depending on company policy.

Education

A high school diploma or equivalent is required. An associate's or bachelor's degree in accounting, finance, or a related field is preferred.