Accounts Payable Analyst

Description

Are you looking for a forward focus environment where you are continually challenged, and the atmosphere is affirming? Do you want to be a part of a team where you are often out of your comfort zone, but you wake up excited to go to work each day? How about a place where people are growing because they desire change and growth is modeled and expected? 

WHO WE ARE:

Premier Trailer Leasing is a ' USA Today Top Work Place ' and one of the largest trailer leasing and rental companies in the nation, specializing in long-term leasing and short-term rental services for over-the-road vans, flatbeds, refrigerated equipment and chassis with an inventory of 70,000 trailers and a growing network of locations across the United States. At Premier you will find an environment where you are seen, heard, and valued. Join us and experience what it means to live a culture of C.A.R.E!  

JOB SCOPE:   

Premier is looking for a reliable and detail oriented professional to help accurately maintain accounts payable information. This analyst position will compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. Experience with Microsoft Dynamics GP a plus. 

JOB FUNCTIONS:  

• National Account Vendor Maintenance:

• Receive and review invoices for distribution to the correct branch.

• Follow up with vendors on any disputes identified by RoadCARE and branches.

• Reconcile vendor account using weekly statements and partner with the corresponding branch for timely entry of invoices into the ERP.

• Partner with RoadCARE and branches for timely payment of all non-disputed invoices.

• Maintain accounting accuracy by verifying and posting invoiced transactions.

• Maintain historical records by verifying and attaching required documentation when necessary.

• Credit Card Accounts:

• Manage corporate credit card accounts.

• Review employee expenditures and maintain records for required documentation.

• Post expenses into ERP and reconcile accounts at month end.

• G&A expenses:

• Assist in the review incoming email and pull invoices from websites.

• Forward invoices to the AP software platform.

• Manager approval process through the AP software platform.

• Trailer Maintenance expenses: Assist in the review of batched invoices and post into ERP.

• Credit Memos: Review, code and post credit memos and reconcile to vendor statements.

• Vendor Setup and Maintenance:

• Review new vendor tickets for accuracy and completeness.

• Set up new vendor in ERP system with accurate details and payment terms.

• Add vendors to the appropriate payment platforms online as needed.

• Month End/Year End Reporting for Accounts Payable and Finance:

• Assist with AP closing reports.

• Complete the occupancy review for all branches and book necessary journal entries.

• Complete IT Review and book necessary journal entries.

• Review and enter monthly Standard Journal entries and maintain schedules for Corporate Insurance, Trade Name, Customer List and Unamortirized Fees.

• Assist general ledger and month-end/year-end close processes.

• Assist in the preparation of audit schedules and inquiries.

• Assist with vendor and branch payment inquiries via email and phone.

• Assist with the reconciliation of the outstanding check register.

• Assist in updating and posting transactions on the ACH log to reconcile with the operating account.

• Assist with weekly cash requirement reports for the weekly credit card, check and ACH payment runs.

MINIMUM REQUIREMENTS:  

• Working knowledge of accounts payable and accounting with a strong customer focus and ability to manage vendor expectations. 

• Must be detail oriented and have the ability to multi-task.

• Ability to thrive in a fast-paced, growth culture a must.

• Microsoft GP experience a preferred.

• Vendor/Employee management preferred. 

EDUCATION AND QUALIFICATIONS:  

• Bachelor’s degree in accounting, finance, or related field a plus. 

• 4 - 6 years working as an Accounts Payable Analyst or above. 

TECHNOLOGY SKILLS:  

• Proficiency in Microsoft Office, Word, Excel (Advanced), PowerPoint, and Outlook is required. Stampli experience preferred.