Receptionist

Job Description

We are seeking a professional, organized, and dependable Receptionist / Administrative Assistant to support daily front office operations within a manufacturing environment. The ideal candidate will have excellent communication and customer service skills, strong attention to detail, and the ability to manage multiple administrative tasks in a fast-paced setting.

This position serves as the first point of contact for visitors, vendors, customers, and employees while providing administrative support to various departments.

Key Responsibilities

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• Greet and assist visitors, customers, vendors, and employees in a professional and friendly manner.
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• Answer and direct incoming phone calls, take messages, and respond to general inquiries.
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• Manage front desk operations, including visitor sign-ins and maintaining visitor records.
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• Schedule appointments, coordinate meetings, and maintain office calendars.
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• Perform general administrative duties, including data entry, filing, scanning, copying, and document management.
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• Assist with preparing reports, spreadsheets, correspondence, and other office documents.
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• Support Human Resources, Production, Purchasing, and other departments with administrative tasks as needed.
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• Maintain accurate records and ensure proper organization of office files and documentation.
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• Receive, sort, and distribute incoming mail, packages, and deliveries.
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• Order and maintain office supplies and coordinate with vendors as needed.
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• Assist with onboarding paperwork, employee records, and other administrative processes as assigned.
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• Follow company policies, confidentiality requirements, and facility safety procedures.
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• Maintain a clean, organized, and professional reception area.
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Qualifications

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• Previous experience as a Receptionist, Administrative Assistant, Front Desk Coordinator, or similar position preferred.
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• Experience working in a manufacturing, warehouse, distribution, or industrial environment is a plus.
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• Proficiency in Microsoft Office, including Outlook, Word, and Excel .
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• Strong verbal and written communication skills.
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• Excellent organizational skills and attention to detail.
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• Ability to multitask, prioritize responsibilities, and work independently.
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• Professional telephone etiquette and strong customer service skills.
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• Ability to handle confidential information professionally.
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• Experience with data entry, filing, and general office administration.
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• High school diploma or equivalent required.
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