Receptionist

Job Description

Job Description

We are looking for a welcoming and organized Receptionist to support daily front-desk and administrative operations in California. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive first impression, managing routine office support tasks, and keeping communication flowing across teams. The person in this role will provide dependable administrative assistance while helping visitors, callers, and internal staff efficiently.

Responsibilities:
• Welcome visitors, delivery personnel, vendors, and customers while ensuring a detail-oriented front-desk experience.
• Answer and route incoming calls through a multi-line phone system, responding to general questions and directing specialized inquiries to the appropriate team members.
• Provide administrative support by preparing paperwork, organizing records, and handling routine data entry with accuracy.
• Sort incoming mail and coordinate the distribution of packages, documents, and other deliveries.
• Maintain orderly filing systems, scan documents, and keep office records accessible and up to date.
• Monitor everyday office supply levels and arrange for routine replenishment or service needs as required.
• Support branch leadership with calendar coordination, scheduling, and other day-to-day administrative requests.
• Work closely with warehouse, sales, accounting, and corporate teams to address routine administrative matters and keep information moving efficiently.
• Carry out additional clerical and reception-related duties that contribute to smooth branch operations.• Previous experience in a receptionist, front-desk, or administrative support role.
• Ability to manage a multi-line phone system and handle inbound calls effectively.
• Strong verbal communication skills and a courteous, service-oriented approach.
• Proficiency with basic clerical tasks such as filing, scanning, and data entry.
• Solid organizational skills with the ability to manage multiple routine tasks efficiently.
• Comfortable working with internal departments and external visitors in a detail-oriented office setting.
• Dependable attendance and the ability to follow direction on assigned administrative tasks.