Project Coordinator (Marketing)

General Summary The Project Coordinator supports the Creative Services team by coordinating logistics, schedules, communications and project workflows, with a strong focus on video, podcast and photo production, as well as content marketing initiatives. Reporting to the Director of Design & Creative Operations and working closely with the Creative Director and Senior Project Manager, this role helps keep projects moving through the production pipeline on schedule. The Project Coordinator serves as a central point of coordination across marketing partners, stakeholders, vendors and creative team members from project kickoff through delivery. Essential Job Functions Coordinates logistics for creative production projects, with a strong focus on video and photo shoots. Includes scheduling providers, donors, patient families and staff; maintaining a calendar of upcoming shoots; overseeing room and location reservations and providing occasional onsite support for video/photo shoots, as needed. Supports the production of Lurie Children’s podcasts. Includes coordinating schedules between the hosts, guests and studio; ensuring necessary equipment is in place; assisting pre‑show preparation; ensuring the editorial calendar is updated to reflect any changes in schedule. Coordinates content marketing projects, including video, blog and social deliverables, that support priority clinical programs and service lines. Includes creating and updating project timelines; tracking milestones and deadlines; coordinating across marketing teams to align on inputs and timing; and helping projects move through production and launch on schedule. Supports project tracking and reporting in partnership with the Senior Project Manager, including updating project statuses, monitoring progress and flagging risks or delays. Coordinates with external vendors including photographers, videographers and production partners to confirm bookings, schedules and production logistics. Coordinates the retrieval and distribution of video assets, including b‑roll and final files, to internal stakeholders and media contacts. Other job functions as assigned. Knowledge, Skills and Abilities Bachelor's degree required or an equivalent combination of education and/or experience (2+ years) may be considered in lieu of the degree when the experience has been directly related to the duties of the job. Strong organizational skills required. Experience independently coordinating projects with ability to establish priorities preferred. Demonstrated ability to respond promptly to and coordinate a variety of requests and needs often on short notice. Strong interpersonal and oral/written communication skills and demonstrated ability to collaborate with individuals from different backgrounds and disciplines. Ability to take initiative and work independently. Proficiency in Microsoft Office (Word, Excel, Outlook, Teams). Familiarity with creative production workflows and tools, including Adobe Creative Suite, preferred. Experience working in project management or workflow tools, such as Smartsheet, Lytho or similar platforms, preferred. Commitment to health equity, diversity, inclusion, racial justice, evidence‑informed policy and practices, data‑driven advocacy, community‑driven processes and continuous learning. Shift Monday - Friday, 8:30am-5:00pm (special projects on weekends occasionally) Education Bachelor's Degree (Required). Equivalent experience may be considered. Pay Range $59,280.00-$96,928.00 Salary Benefits Medical, dental and vision insurance Employer paid group term life and disability Employer contribution toward Health Savings Account Flexible Spending Accounts Paid Time Off (PTO), Paid Holidays and Paid Parental Leave 403(b) with a 5% employer match Various voluntary benefits: Supplemental Life, AD&D and Disability, Critical Illness, Accident and Hospital Indemnity coverage Tuition assistance, Student loan servicing and support Adoption benefits Backup Childcare and Eldercare Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members Discount on services at Lurie Children’s facilities Discount purchasing program EEO Statement Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. For questions about how to request an accommodation please contact: View email address on click.appcast.io #J-18808-Ljbffr 10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago