Assistant Director, Project and Business Operations
$60k - $65kUniversity of Chicago
- # Assistant Director, Project and Business OperationsApplyremote type: Hybridlocations: Charles M. Harper Centertime type: Full timeposted on: Posted Todayjob requisition id: JR33629**Department**Booth Marketing and Communications: Institutional Research and Strategic Insights**About the Department**The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 56,000 accomplished alumni. -strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: Summary**The Assistant Director, Project and Business Operations supports the operational and project management needs of the Chicago Booth Marketing and Communications team. This role manages marketing initiatives, campaign tracking, vendor coordination, budget administration, and reporting. The Assistant Director will assist in survey operations, rankings, and accreditation projects, web help, invoicing, and global advertising project support. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal and external stakeholders.**Responsibilities*** Supports project management for marketing campaigns, including creation and maintenance of logistical tasks and project timelines; tracks creative deliverables and deadlines; maintains asset version control and documentation; confirms campaign launch dates and logs live confirmations for marketing initiatives; and manages vendor logistics, communications, and follow-up actions.* Creates and manages comprehensive project timelines with a demonstrated understanding of project scope and requirements. Manages project deadlines and enforces work processes.* Assists with the running of weekly status meetings and helps resolve issues, identifying the most efficient path to resolution.* Provides ongoing support for survey operations, including coordinating data collection and supporting deployment.* Assists with rankings and accreditation project management by tracking timelines and milestones, coordinating data collection requests, and maintaining auditable storage of rankings submissions and datasets.* Applies AI-driven tools, prompting techniques, and agent frameworks to support process automation, efficient information retrieval, and enhanced project outcomes.* Supports webhelp administration and user requests as needed. Monitors the general departmental inboxes. Responds to all inquiries demonstrating a solid understanding of department operations and capabilities.* Identifies and supports operational process improvements across marketing and business functions.* Collaborates with internal departments and external partners to ensure timely execution and communication of project milestones.* Oversees and executes the processing of expenses and invoices as well as budget management tasks.* Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.* Assists with other administrative projects as needed and acquire higher level guidance and skills.* Performs other related work as needed.**Minimum Qualifications****Education:**Minimum requirements include a college or university degree in related field.**Work Experience:**Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.**Certifications:****---****Preferred Qualifications****Education:*** Bachelor’s degree.**Experience:*** Marketing and/or business operations experience.* Background in higher education environments and rankings/accreditation projects.**Technical Skills or Knowledge:*** Proficiency with Airtable, Tableau, Workfront or other project management and data visualization tools.**Preferred Competencies*** Strong organizational and communication skills; deliver accurate and actionable reporting.* Working knowledge of marketing campaigns, project management, and basic financial principles.* Demonstrated ability to multitask and prioritize in a fast-paced environment with strict deadlines.* Work independently, show initiative, and collaborate with cross-functional teams.* Professional demeanor with a customer-service orientation and attention to detail.**Working Conditions*** This position is currently expected to work a minimum three days per week in the office.**Application Documents*** Resume/CV (required)* Cover Letter (required)When applying, the document(s) **MUST** be uploaded via the **My Experience** page, in the section titled **Application Documents** of the application.**Job Family**Administration & Management**Role Impact**Individual Contributor**Scheduled** **Weekly Hours**37.5**Drug Test Required**No**Health Screen Required**No**Motor Vehicle Record Inquiry Required**No**Pay Rate Type**Salary **FLSA Status**Exempt **Pay Range**$60,000.00 - $65,000.00The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.**Benefits Eligible**YesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.**Posting Statement**The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
- J-18808-Ljbffr The University Of Chicago
Vacancy posted 2 days ago
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