Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support daily business operations onsite in Renton, Washington. This Long-term Contract position is ideal for someone who excels at managing schedules, coordinating travel, and keeping administrative processes organized and confidential. The role requires strong communication, sound judgment, and the ability to handle multiple priorities while supporting meetings, reporting, and office logistics.

Responsibilities:

• Coordinate complex calendars, schedule meetings, and adjust appointments to support changing business priorities.

• Arrange domestic and international travel, prepare itineraries, and manage related booking details through approved systems.

• Prepare, organize, and maintain import and export documentation while ensuring records are complete and accessible.

• Support conference calls, meeting setup, and event logistics to help teams operate efficiently.

• Process expense reports and complete expense reconciliation with accuracy and attention to policy requirements.

• Handle inbound phone communications professionally and route inquiries to the appropriate contacts.

• Create, update, and distribute internal reports, presentations, spreadsheets, and shared documents using Microsoft Excel, PowerPoint, and SharePoint.

• Safeguard sensitive information and maintain confidentiality across executive and administrative activities.