Quality & Order Entry Coordinator

Job Description

Job Description

Quality and Order Entry Coordinator

Shift : Monday – Friday | 9:00 AM – 6:00 PM (Flexibility required to accommodate West Coast business operations)

Salary : $80,000 – $120,000 (Based on experience)

Who we are

We are a leading metal distribution organization serving the aerospace, defense, and energy generation markets. A clean, organized, and upscale office and warehousing facility. We are currently seeking a dedicated professional to join our team due to an upcoming departure.

Quality and Order Entry Coordinator Role

The Quality and Order Entry Coordinator reviews and enters customer purchase orders and quality requirements while interpreting complex material specifications and test reports. This role ensures full compliance with industry standards and customer requirements to maintain our commitment to high-quality metal products.

Quality and Order Entry Coordinator Responsibilities

• Review customer purchase orders for alignment with quoted price, lead time, and quality flow-downs

• Resolve discrepancies or missing information by working directly with customers

• Interpret ASTM and AMS material specifications and customer quality requirements

• Enter customer orders accurately into the internal management system

• Process material certifications and Mill Test Reports to ensure compliance with specifications

• Identify issues related to documentation or order discrepancies and communicate with internal parties

• Assist with internal and customer audits as well as quality documentation requests

• Maintain company information in customer portals and complete supplier surveys

• Ensure adherence to ISO 9001 and AS9120 quality management systems

• Source value-added services and materials to support project completion

Quality and Order Entry Coordinator Reporting Relationships

This position reports to the Sales Project Manager and ownership team and does not have any direct reports.

About You

• Possess a minimum of 2 years of experience in metal distribution, testing, or related industry environments

• Maintain strong working knowledge of ASTM and AMS specifications

• Demonstrate experience with stainless steel, aluminum, nickel alloys, and specialty metals

• Exhibit a background in aerospace industry quality standards rather than automotive

• Show proficiency in reviewing material certifications and technical quality documentation

• Display excellent attention to detail and organizational competencies

• Exercise strong problem-solving skills and the ability to think outside the box

• Utilize Microsoft Office applications at a high level of proficiency

• Commit to a full-time, on-site schedule with no remote work flexibility

• Maintain a mindset focused on project completion rather than strict clock-watching

Next Steps

If you are a problem solver and detail oriented, we would like to hear from you.

Additional Information

Equal Opportunity Employer Our company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Physical Demands & Working Conditions This position is primarily desk-based within an upscale office environment, though approximately 1% of time may be spent on the warehouse floor. Candidates must be comfortable working in a collaborative team setting and must be able to pass a drug screen and background check. This role prohibits side businesses due to potential conflicts of interest.

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